Scheduling Coordinator

Job Description: 

Summary:

The basic function of this position is to ensure the appropriate staffing throughout the Nursing department, maintaining records of all attendance and providing regular updates to the Clinical Coordinators; Upholds the philosophy, core values and goals of the organization and ensures the Christian Mission of EverTrue is realized so that “Older Adults Live Life to the Fullest”.

Essential Duties and Responsibilities:

1. Develops work schedules for the Care Center nursing staff (and Personal Care staff, as assigned), ensuring that it remains current by updating the master schedule to reflect any changes needed

2. Maintains and updates employees’ work schedules in the timekeeping system, including the proper coding of employees working additional shifts in additional jobs and/or departments

3. Identifies staffing needs and communicates with nursing employees as needed to fill neighborhood vacancies.

4. Provides information regarding shift and neighborhood assignments to staff and Nursing leadership as instructed 

5. Receives staff call-ins while on duty; Tracks and documents employee attendance, notifying Nursing leadership of any recurring absenteeism/tardiness issues.

6. Prepares reports as requested by Nursing leadership

7. Initiates the payment of “Staffing Bonus” payments

8. May at times be required to remain available on-call for staffing concerns

Qualifications, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties and responsibilities.

• Prior experience in a clerical role. Previous experience in a staffing role strongly preferred.

• High school diploma or equivalent.

• Ability to provide customer service to internal and external customers.

• Ability to work under general oversight and as part of a team.

• Proficiency with Microsoft Office and basic Excel skills; good keyboard skills.

• Ability to read, analyze and interpret general and professional documents.

• Ability to write routine reports and correspondence.

• Ability to effectively present information in one on one and small group situations.

Physical Requirements and Working Conditions:

The physical requirements and working conditions described here are representative of

those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential job duties and responsibilities.

While performing the duties of this job, the employee is regularly required to sit; use

hands to finger, reach with hands and arms, handle, or feel objects, tools, or controls;

and talk to hear. The employee frequently is required to walk; and stoop, kneel, crouch,

or crawl. Occasional lift, push/pull of up to 10lbs of paper and other supplies.

The employee views a computer screen for long periods of time and uses the telephone

to accomplish much of the work to be done. The work area is well lighted, ventilated and

climate controlled. The noise level in the work environment is usually low to moderate.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable federal, state, and local laws and standards and EverTrue policies and procedures.

Additional Information:

N/A