Wood

Global energy engineering and project services

Administrative Assistant

Administrative SupportConfirmed live in the last 24 hours

Full-timeSharjah - United Arab EmiratesNo salary listed

About the Job

Requirements

Fresh graduates should have a diploma or bachelor's degree; internship or administrative experience is an advantage.
Experienced candidates should have a diploma or bachelor's degree in a relevant field and 3–10 years of administrative, office coordination, executive support, or related experience.
Strong verbal and written communication skills.
A professional and customer-focused approach.
Ability to work effectively with multiple stakeholders.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and deadlines.
High level of integrity and confidentiality.
Strong problem-solving and coordination skills.

Responsibilities

Provide administrative, clerical, and coordination support to ensure efficient office operations, effective communication, and smooth execution of departmental activities.
Provide general administrative support to the department and management team.
Handle incoming correspondence, emails, and telephone inquiries.
Maintain and organize electronic and hard-copy filing systems.
Schedule meetings, prepare agendas, and coordinate meeting logistics.
Prepare routine reports, presentations, and documents.
Assist in travel arrangements, accommodation bookings, and expense tracking.
Coordinate office supplies and administrative inventories.
Support onboarding activities for new employees.
Ensure confidentiality of company information and records.
Perform other administrative duties as assigned.
Manage calendars, meetings, and travel arrangements for senior management.
Coordinate departmental communications and stakeholder interactions.
Prepare reports, presentations, meeting minutes, and business correspondence.
Support project documentation, document control, and records management activities.
Monitor administrative processes and recommend efficiency improvements.
Coordinate with internal departments, clients, contractors, and external vendors.
Track department budgets, invoices, and procurement requests where applicable.
Assist with event planning, workshops, and corporate activities.
Ensure compliance with company policies and document management procedures.
Provide guidance and support to junior administrative staff when required.

Desired Qualifications

Experience within Oil & Gas, EPC, Energy, Engineering, Construction, or corporate environments is preferred.

We are seeking a proactive and organized UAE National Administrative Assistant to support the day-to-day operations of our business.
This opportunity is open to fresh graduates and experienced professionals with up to 10 years of experience who are looking to build a rewarding career within the Oil & Gas and Energy sector.
The role would be based in Sharjah, UAE. This recruitment activity supports the organization's Emiratization objectives and commitment to hiring UAE Nationals.

Fresh Graduates (0-2 Years)

Diploma or Bachelor's Degree in:
Internship or administrative experience is an advantage.

Experienced Candidates (3-10 Years)

Diploma or Bachelor's Degree in a relevant field.
3-10 years of administrative, office coordination, executive support, or related experience.
Experience within Oil & Gas, EPC, Energy, Engineering, Construction, or Corporate environments is preferred
Strong verbal and written communication skills.
Professional and customer-focused approach.
Ability to work effectively with multiple stakeholders.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and deadlines.
High level of integrity and confidentiality.
Team player with a proactive and positive attitude.
Strong problem-solving and coordination skills.

The successful candidate will provide administrative, clerical, and coordination support to ensure efficient office operations, effective communication, and smooth execution of departmental activities.

For Graduate and Junior Candidates (0-2 Years)

Provide general administrative support to the department and management team.
Handle incoming correspondence, emails, and telephone inquiries.
Maintain and organize electronic and hard-copy filing systems.
Schedule meetings, prepare agendas, and coordinate meeting logistics.
Prepare routine reports, presentations, and documents.
Assist in travel arrangements, accommodation bookings, and expense tracking.
Coordinate office supplies and administrative inventories.
Support onboarding activities for new employees.
Ensure confidentiality of company information and records.
Perform other administrative duties as assigned.

For Experienced Professionals (4-10 Years)

Manage calendars, meetings, and travel arrangements for senior management.
Coordinate departmental communications and stakeholder interactions.
Prepare reports, presentations, meeting minutes, and business correspondence.
Support project documentation, document control, and records management activities.
Monitor administrative processes and recommend efficiency improvements.
Coordinate with internal departments, clients, contractors, and external vendors.
Track department budgets, invoices, and procurement requests where applicable.
Assist with event planning, workshops, and corporate activities.
Ensure compliance with company policies and document management procedures.
Provide guidance and support to junior administrative staff when required.

About the Company

Wood

Global energy engineering and project services

Wood is a global engineering and consulting firm that provides project management, engineering, and technical services for energy and materials markets, including oil and gas, renewables, and environmental work. Its approach combines engineering know-how with program management to plan, design, build, and optimize large projects. The firm differentiates itself through a long track record of growth via organic expansion and major acquisitions, notably the Amec Foster Wheeler merger, creating an integrated portfolio from traditional energy to sustainability consulting. Its goal is to help clients navigate the global energy transition by delivering reliable project delivery at scale and sustainable value in international energy services.

Company size: 10,001+
Company stage: IPO
Headquarters: Aberdeen, United Kingdom
Founded: 1912

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