Associate Registrar

Associate Registrar

Middlebury College · Middlebury, United States · Full-time · Posted 2026-11-02

Workplace: on_site

Department: Registrar

Description

Organize and execute processes to ensure accuracy and integrity in the creation and maintenance of academic records in the areas of student enrollment, registration, grade collection, and degree conferral.  Produce and distribute academic records reports for internal and external constituencies.  Advise on and administer academic policies.  

This is a full time, benefits eligible, salaried position with a hiring range of $67,120 - $78,522 per year. This role is based onsite in Middlebury, VT.

Core Responsibilities:

• Evaluate, track, and approve students’ eligibility for degree conferral.  Maintain lists of graduates for all degree dates.  Coordinate academic records for Commencement ceremonies including ordering and distributing diplomas and preparing lists and rosters for Commencement. 

• Advise upon and interpret academic policies as written in student handbooks.  Serve as primary point of contact for academic policy information in assigned academic unit(s). 

• Coordinate and execute registration procedures, timelines, and communication for assigned academic unit(s). 

• Manage timely collection, processing, and publishing of grades for assigned academic unit(s).  Produce grade reports for distribution to internal audiences. 

• Record, track, and report on student enrollment statuses in Middlebury’s student information system, external databases (i.e. National Student Clearinghouse, VA Enrollment Manager, etc.) and via communication with administrative offices at Middlebury. 

• Provide leadership to Office of the Registrar team members either through direct supervisory responsibilities or mentorship in a manner consistent with office procedures and guiding principles.

Requirements

Position Prerequisites 

• 5+ years’ experience in higher education and with student information systems required; Banner experience strongly preferred.   
• Knowledge of higher ed administrative and academic procedures and their related best practices required.  Must have knowledge and experience working with FERPA.  Experience with tracking completion of degree requirements strongly preferred.  
• Superior organizational skills, attention to detail, and ability to prioritize and manage critical, time-sensitive work and decisions required. 
• Ability to work independently and exercise judgment on complex matters, handling confidential information with discretion and tact. 
• Excellent written communication skills. Ability to communicate policy information directly and succinctly to all constituencies. 
• Strong skills in advanced use of Microsoft Office Suite (especially Excel) required. 
• Bachelor’s degree required. Post-baccalaureate school work or Master’s degree preferred.  
• Some early morning, evening, and weekend work required during registration and graduation seasons.  

Physical Demands & Working Conditions 

Standard office working conditions. 

Other

An offer for this position is contingent upon successful completion of a criminal background check and references.

Benefits

As an employee of Middlebury College in Vermont, you will enjoy being part of a vibrant supportive community. 

Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens. Employees are eligible for robust educational assistance programs. The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including: 

• MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events. Spouses or domestic partners are eligible to receive a card with the same privileges.
• Discounts on season passes at Middlebury College's Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
• Access to our Partner Inclusion Specialist that provides comprehensive support services to the spouses and partners of Middlebury employees. 
• A full listing of our benefit offerings can be found on our  or click to see some of the other fun perks of working at Middlebury

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.

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