Representative 4 – Office Operations Support

Job ID: 19551 

Alternate Locations:  

Newell Brands is a leading consumer products company with a portfolio of iconic brands like Graco®, Coleman®, Oster®, Rubbermaid®, Sharpie® and Yankee Candle® - and 24,000 talented teammates around the world. Our culture is built on values in action: Integrity, Teamwork, Passion for Winning, Ownership, and Leadership. We work together to win, grow, and make a real impact—supported by a high-performing, inclusive, and collaborative environment where you can be your best, every day. 

Job Overview

The Operations Administrator provides administrative and operational support to operations while serving as a key resource for day-to-day human resources and office administration activities. This position helps ensure efficient site operations by coordinating administrative processes, maintaining records, supporting employee programs, and assisting with communication between departments. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Prepare reports by collecting, analyzing, and presenting operational and HR data.
• Provide administrative support to the Site Lead and HR Business Partner in daily plant operations.
• Coordinate action item tracking and follow-up from leadership meetings, operational reviews, audits, and continuous improvement initiatives.
• Support productivity, PEAK, and operational excellence initiatives through project coordination, documentation, and reporting.
• Lead and participate in PEAK initiatives in support of departmental and site goals.
• Support employee engagement initiatives by coordinating recognition programs, morale events, and site communications.
• Assist with onboarding activities, including new hire paperwork, orientation scheduling, and employee setup.
• Coordinate hourly training and development programs, including technical skills testing, training records, compliance tracking, and cross-training initiatives.
• Coordinate the hourly performance review process, including 90-day new hire evaluations, reporting, and performance analysis.
• Maintain employee personnel files and ensure HR documentation is accurate, current, and confidential.
• Answer routine employee questions regarding company policies, benefits, and HR procedures, escalating complex matters to the Site HR Business Partner as appropriate.
• Assist with the preparation of Affirmative Action Plans, EEO reporting, quarterly compliance reports, and other required regulatory documentation.
• Promote consistent application of company policies and procedures in accordance with the employee handbook.
• Assist with preparation of presentations, business reviews, leadership communications, and plant correspondence.
• Coordinate site meetings, visitor activities, employee events, and other administrative functions.
• Maintain operational documentation, procedures, records, and filing systems.
• Support departmental budget preparation, budget tracking, purchase requisitions, and administrative accounting activities.
• Perform other duties and special projects as assigned.

Qualifications:

• Bachelor’s degree preferred.
• 2-5 years of experience in a manufacturing and/or distribution environment, prior HR experience preferred.
• Intermediate user level in Microsoft Outlook, Word, Excel, and basic user level in MS Access.
• Ability to learn HCM, WorkForce Time & Attendance, and/or other internal software programs.
• Ability to read and locate information well, understand applied technology, use/apply basic and intermediate math skills.
• Observe and listen effectively.
• Communicate well verbally and in writing.
• Lead and actively participate in a teaming environment.
• Ability to effectively motivate, manage and lead others.

Newell Brands (NASDAQ: NWL) is a leading global consumer goods company with a strong portfolio of well-known brands, including Rubbermaid, Sharpie, Graco, Coleman, Rubbermaid Commercial Products, Yankee Candle, Paper Mate, FoodSaver, Dymo, EXPO, Elmer’s, Oster, NUK, Spontex and Campingaz. We are focused on delighting consumers by lighting up everyday moments. Newell Brands and its subsidiaries are Equal Opportunity Employers and comply with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.