Executive Assistant/Office Manager

C3 AI is seeking a highly organized and proactive individual to join our team as an Executive Assistant/ Office Manager. This is an onsite position which will provide comprehensive administrative support to our executive leadership team while also overseeing the smooth operation of our London office environment. Our ideal candidate will be a motivated self-starter who will maintain high standards of professionalism, efficiency, personal communication, discretion, and independent judgment. 

Responsibilities:

• Responsible for scheduling and managing complex calendars including prioritizing and resolving related conflicts and competing scheduling demands from both internal and external stakeholders.
• Organize and coordinate complex international/domestic travel within company guidelines and budget.
• Provide support in arranging meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
• Oversee the day-to-day operations and logistics for the London office. 
• Work with C3’s broader Office Management/HR team to provide remote support to other EMEA satellite offices which do not currently have an on-site Office Manager.
• Coordinate, plan, and organize small-to large-scale meetings and EMEA office events.
• Support special projects and initiatives as assigned, demonstrating flexibility and adaptability in handling diverse tasks.

Requirements:

• University degree in business management or related field.
• 5+ years of experience as an executive assistant or office manager, preferable in a fast-paced technology company or software company. 
• Strong organizational skills including the ability to manage complex calendars and effectively maintain records and files.
• Prior experience in organizing meetings, preparing, and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support.
• Exceptional written and verbal communication skills with the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, board members, and external partners.
• Proactive problem-solving abilities and capacity to work independently with minimal supervision.
• Ability to understand and interpret policies and procedures as well as applying them with consistency.
• Strong computer skills including proficiency in Microsoft Office Suite; Word, Excel, PowerPoint, and Outlook.

C3 AI provides excellent benefits and a competitive compensation package.