Administrative Assistant/Receptionist

Overview

At Corgan we are passionate about great design but the best thing we build is each other. Corgan is an in-office work environment. Here, you’ll find camaraderie and collaboration as abundantly as curiosity and creativity. Corgan is a welcoming and supportive in office environment that provides significant career advantages. You’ll find room to grow, freedom to explore — and the safety to fail. Thank you for your interest in joining our curious, passionate, hardworking team.

Corgan is actively recruiting a dynamic Administrative Assistant/Receptionist to join the firm as part of our Orlando team. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.

Responsibilities

• Provide flexible day-to-day office support, proactively assisting with administrative, reception, facilities, and team needs as they arise
• Help maintain a clean, organized, and welcoming office environment for employees, clients, visitors, and vendors
• Serve as the primary receptionist for the office, greeting visitors, answering the door, directing guests to the appropriate area or person, and creating a professional, welcoming experience
• Support visitor procedures, including maintaining sign-in/sign-out documentation and coordinating visitor notifications, building access, and badges as needed
• Process expense statements for office leaders, including officer expense reporting support as requested
• Provide calendar, travel, and administrative support for designated senior leaders, as needed
• Coordinate meeting logistics, including agendas, sign-in sheets, conference room reservations and setup, catering, refreshments, and post-meeting cleanup
• Maintain conference room readiness before and after meetings that require setup, ensuring spaces are cleared of meeting and presentation materials and prepared for the next use
• Support general office calendar needs, including office-wide meetings, events, visitor activities, and community initiatives
• Plan, coordinate, and assist with setup for office-wide social events, Lunch-and-Learns, All Staff Meetings, and other office gatherings
• Support local onboarding coordination for new hires, helping ensure first-day logistics are prepared and the employee feels welcomed and oriented to the team and office
• Prepare routine correspondence and other administrative documents as requested
• Answer and screen telephone calls and arrange conference calls
• Manage incoming and outgoing mail, courier services, package deliveries, and related distribution to appropriate staff members
• Order, receive, inventory, and restock office, mailroom, supply room, kitchen, pantry, coffee, beverage, and related supplies
• Help maintain kitchen and shared spaces, including loading, unloading, and starting dishwashers; wiping counters; and keeping supplies stocked
• Coordinate with building management on maintenance requests, building tickets, alarms, loading dock access, and related office needs
• Maintain the materials resource library, including scheduling vendor visits, greeting vendors, and cataloging, organizing, and maintaining library materials
• Provide additional administrative support for office meetings, communications, and other day-to-day office needs as assigned

Qualifications

• This role is an in-office position
• Strong organizational and communication skills, with high attention to detail and a “can-do” attitude
• Ability to multitask, manage competing priorities, and adapt to changing office needs
• Bachelor’s or Associate degree preferred, along with 4+ years’ experience; or an equivalent combination of education and experience
• Proficient Microsoft Office skills required, including Outlook, Word, PowerPoint, and Excel
• Personable, engaging, and service-oriented, with a genuine interest in supporting people and creating a positive office experience
• Comfortable interacting regularly with employees, clients, visitors, vendors, suppliers, and building management contacts
• Proactive and flexible, with a willingness to step in and help with a variety of office, reception, facilities, and team needs
• Prior experience in a people-facing administrative, office services, or receptionist role is preferred
• Ability to occasionally flex schedule to support early meetings or after-hours office events, as needed

This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of this role.

Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our commitment to the highest standards of professional ethics is unwavering. Our passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other. Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.

Join Corgan and help make amazing places at a place that makes you amazing!

*Only applications received through our website will be considered. For design positions, please also be sure to upload your portfolio for review of your application will be delayed.*

EOE/M/F/Disability/Vet

#LI-JA1