Assistant Vice President - Corporate Secretarial

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $3 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

For more information about Citco, please visit www.citco.com.

About the Team & Business Line

Fund Administration is Citco’s core business, and our alternative asset and accounting service is one of the industry’s most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver seamless client experience.

As a core member of our Corporate Secretarial team, you will be working with some of the industry’s most accomplished professionals to deliver award-winning services for complex fund structures that our clients can depend upon.

Your Role:

• Overseeing management of assigned portfolio of clients across different foreign jurisdictions ensuring that clients are meeting their statutory obligations.
• Ensuring that the team under supervision operates effectively and efficiently and that all team members are properly guided and motivated.
• Overseeing administration of corporate legal services (such as such as incorporations, liquidations, facilitation of management board and shareholder meetings, minutes preparations, statutory filings with local authorities, completion of KYC requests, etc.) pursuant to agreements.
• Ensuring that all legal documentation is complete, accurate, up-to-date and compliant with legislation of the jurisdiction where entity is registered.
• Acting as the main point of contact for clients or other Citco offices in order to ensure any matters in relation to corporate secretarial services are investigated and dealt with efficiently, professionally and on a timely basis.
• Liaising and maintaining relationships with clients, advisors, auditors, and other third parties as well as meeting the expectations of the clients and adhering to KPI’s.
• Supervising staff and making recommendations on improving existing processes as well as performance of the team.
• Planning team resources in line with business demands, participating in the recruitment and selection process, leading, coaching, developing and appraising employees within the team in order to motivate personnel.
• Overseeing service migration processes and client entity onboarding projects, ensuring smooth processes and seamless cooperation among various internal and external stakeholders in the process.
• Constantly challenging existing processes and looking for synergies and efficiencies.

About You:

• University degree in Law, Business, Economics or equivalent.
• 3+ years of experience in client relationship management, customer service, corporate secretarial services, compliance, business operations, corporate law field or similar.
• Proven track record of people management (direct reports and/or projects).
• Fluent in English (both written and spoken).
• A team player with great interpersonal and communication skills.
• Effective time management, organizational skills, analytical thinking.
• Experience in international environment and / or project management is an advantage.

Salary Range

3330 - 4500 EUR GROSS

Our Benefits

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location. 

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.