As an Executive Assistant supporting multiple high-level leaders, you will play a critical role in enhancing the productivity and impact of our leadership team—our secret weapon to success. The ideal candidate will have a proven track record of providing exceptional executive support, possess strong attention to detail, be skilled at anticipating and proactively addressing the needs of our executives, and have a passion for bringing people together.

What You’ll Do:

• Calendar Strategy: Time is precious, especially for our leaders with competing demands. You’ll collaborate with them to identify priorities and effectively plan and manage their schedules
• Communication Management: Act as a gatekeeper for leaders by managing and prioritizing their communications. Proactively schedule calls and tasks from emails, ensuring alignment with the calendar strategy
• Meeting Preparation: Ensure leaders have all required materials and documents readily available, keeping them well-informed and prepared for every engagement
• Provide leaders with timely reminders and help prioritize the document reviews they need to complete
• Information Management: Handle confidential and sensitive information with the highest level of discretion. Organize and manage files, records, and documentation for leaders while ensuring accessibility for the company as needed
• Operational Support: Support special projects and initiatives assigned by the senior leader, including tasks such as research, analysis, and preparing presentations
• Travel Coordination: Plan and coordinate domestic and international travel, including itineraries, accommodations, and logistics, with a focus on time efficiency and cost-effectiveness
• Meeting Management: Serve as the coordinator for large department-wide meetings (e.g., All Hands), taking clear and comprehensive notes and tracking action items to ensure they are communicated to the appropriate individuals.

What You Bring:

• A highly organized individual with strong attention to detail and the ability to prioritize effectively. The capacity to manage multiple tasks and responsibilities while keeping things organized is essential
• A proactive executive assistant anticipates the needs of leaders, staying several steps ahead. This foresight and initiative allow them to address issues before they arise, showcasing both resourcefulness and problem-solving skills
• Clear and effective communication, both written and verbal, is essential. By conveying your messages in a straightforward manner, you eliminate any confusion and help ensure efficient resolution of tasks
• Highly adaptable and flexible. ZoomInfo is a fast paced company in a fast paced industry and things can change quickly and unexpectedly. You’re able to adapt to changing priorities, unexpected situations, with a positive attitude
• Resourceful in finding information, solving problems, and navigating uncertainty, handling challenges independently with confidence
• You are confident and assertive—capable of saying no to anyone, regardless of their position or demeanor—but always approach situations with grace and composure. Kindness and tact often yield the best results at Zoominfo
• 5+ years of experience providing executive support to high-level leaders
• Experience with Google Suite (Calendar, Gmail, etc) preferred
• No travel required

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