Lease Abstraction Specialist - Lease Abstractions

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Specialist

JBS Lease Administration

Reporting to: Team Lead/Assistant Manager Lease Administration

Key Stakeholders: Account managers, Hub Leads, Clients and their teams

Direct Reports: Nil

What this job involves:

High level of independence

Do you work independently without close supervision? We can offer you an exciting role where you can use this passion to enhance your skills and deliver consistent and qualitative Lease Administration Abstraction services for JLL Clients. You will liaise with internal parties to obtain appropriate lease documentation, work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and escalate issues where required. This may include scope discussions; abstract critical and key information from leases and other contract documentation; abstract information into various lease database systems. You will be required to manage Abstraction Projects, understand and plan resourcing for projects, and ensure high quality and accuracy along with meeting timelines.

As a Lease Abstraction Subject Matter Expert (SME), you will support Project Evolve and other lease administration transition, migration, onboarding, and transformation initiatives. You will provide guidance on lease interpretation, abstraction standards, data quality requirements, project planning, implementation activities, and best practices to ensure successful project delivery. You will work closely with project stakeholders, transition teams, and operational leadership to identify risks, determine resource requirements, support implementation activities, and ensure project objectives are achieved. You will support migration readiness activities through review and validation of data mapping requirements, assessment of non-standard fields, and collaboration with technology and project teams to ensure data integrity, quality, and successful migration outcomes.

Highest qualitative delivery

Cross Check and verify Abstracts and System Data; verify and review System Reports and System Data for Accuracy and Completeness; perform Lease Document Matching and Review for completeness to be able to Abstract; Accurately record Lease Documents information into Master Document Control Log / Document Trackers; Work closely with internal Stakeholders to resolve Document/Abstraction related queries; Review landlord invoices to ensure adherence to lease requirement; prepare area, cost-schedule and events variance reports for validation projects; ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies.

Act as an escalation point for complex lease abstraction scenarios, lease interpretation challenges, and client-specific requirements. Support migration and implementation activities by validating data loads, reviewing migration outputs, coordinating resolution of identified discrepancies, and ensuring abstraction data meets quality and client-specific requirements. Participate in User Acceptance Testing (UAT) activities, including validation of lease data, portfolio information, events, reporting outputs, and related migration deliverables to support successful project deployment and stabilization.

Additional responsibilities

Once you gain expertise in your role, an essential part of your role will involve documenting business processes, training and mentoring new team members, audit of work performed by new team members, work in a large team and consistently display team work and live up to JLL values. Perform the role of a Project Lead in Transitions Abstractions area and  oversee complex abstraction projects and ensure high quality and accuracy along with meeting timelines.

Serve as the primary Lease Abstraction Subject Matter Expert (SME) for Project Evolve and future migration initiatives. Partner with stakeholders across operations and project teams to support project planning, execution, implementation, and continuous improvement initiatives.

Provide SME support throughout migration lifecycles, including data validation, testing, integration readiness reviews, stakeholder consultations, and post-migration quality assessments. Partner with business, operations, and technology teams to identify and mitigate risks that may impact implementation timelines, data quality, or client deliverables.

During periods where there are no active migration, transition, or transformation initiatives, support operational excellence by conducting second-level quality reviews and double-checking of lease abstracts completed by analysts, ensuring accuracy, consistency, and compliance with client requirements.

Identify recurring quality themes and process improvement opportunities, provide coaching and feedback to analysts, support calibration sessions, contribute to process documentation, and assist leadership in maintaining service-level commitments, productivity targets, and quality expectations.

Sounds like you? To apply, you need to have:

Impeccable expertise

We’re looking for University Graduates, having Lease Abstraction expertise with at least five (5) years of experience. It would be wonderful if you’ve worked on Real estate commercial lease abstractions, and having an experience in using a property management/lease administration system. You must possess Project management skills and experience leading abstraction projects; able to rapidly understand different client requirements and their implications/risks etc. Able to understand and plan resourcing for projects, and negotiate with senior leaders and stakeholders. Quickly gain in-depth knowledge of JLL standards and best practices, legal expertise in leases and their requirements/risks. Along with effective communication and team collaboration skills. Should be able to identify trends and themes in errors; build training and coaching plans to address.

Demonstrated expertise in complex lease interpretation, abstraction quality review, and lease data validation is required. Experience supporting lease migration, transition, onboarding, or transformation projects is highly preferred. Strong understanding of lease administration systems, abstraction methodologies, and quality control frameworks is essential.

The successful candidate should be capable of functioning as a recognized Subject Matter Expert (SME), providing recommendations to stakeholders, influencing project decisions, mentoring team members, and driving operational excellence across the Lease Abstraction function.

Immaculate knowledge

You should possess sound computer skills in Microsoft Office (MS Excel, Outlook), Strong Project Management Skills, Excellent Verbal and Written Communication Skills, Strong organizational and interpersonal skills, Demonstrated ability to maintain and manage accurate data and to prioritise work within tight operational deadlines, Readiness to change, receptivity to new ideas, able to provide solutions and strategies for client needs and concerns when required, Attention to details, high degree of workplace ethics and integrity

Avid Reader and fast learner

If you have an interest in Reading, strong comprehension and paraphrasing skills, then this job is a perfect match for you. This job involves Innovative thinking, effectively manage self and other emotions, Self-motivated and a strong team player and delivery of the work in tight operational deadlines. We are looking for a candidate who is highly accountable and work with least supervision.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

On-site –Taguig, Philippines

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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