Accounts Payable Senior Coordinator

About Us

Stagwell empowers talented, passionate, and creative leaders with vision to deliver breakthrough ideas on behalf of the world’s most ambitious clients.

We believe that the differences among us fuel innovation and drive us to achieve extraordinary results. We take great pride in a work force with rich diversity of age, race, ethnicity, gender, nationality, sexual orientation, ability and background. As a network, we seek out a skilled and dynamic talent pipeline, invest in programs that help develop diverse talent for the future benefit of our industry, and strive to build an inclusive environment where all employees can bring their full selves to work.

Creating a collaborative environment at our state-of-the-art campuses, where we can bring people together at the office to inspire and innovate, is central to our culture-moving creative edge. We believe that by being together, we can transform marketing.

Join us at www.stagwellglobal.com.

Overview

We are seeking an experienced and meticulous Sr. AP Coordinator to join our Shared Service Center. This role involves ensuring data accuracy, consistency, and integrity across the organization. This role will collaborate with various departments to implement and maintain data governance standards, optimize data processes, and support business objectives.

Responsibilities

✅ Daily Responsibilities

• AP Mailbox Management: Monitor and triage the AP mailbox to ensure prompt and professional responses to internal and external inquiries. This includes not only your tickets but the teams tickets as well.

• Invoice Review & Submission: Review drafted vendor invoices; submit them in Maconomy for approval. Ensure correct coding, vendor info, and tax treatment, etc.

• Outstanding Approvals (MO/OX/Maconomy): Review invoices pending approval in all relevant systems. Coordinate with approvers and media teams to ensure timely processing.

• Invoice Drafting: Assist AP coordinators in drafting invoices as needed to maintain workflow during high-volume periods.

• Daily Bank Reconciliation: Reconcile bank transactions with Maconomy records to identify discrepancies and ensure daily accuracy of financial reporting.

• Employee Expense Processing: Review employee expense reports in compliance with policy, ensuring accuracy and timeliness.

• Vendor Payment Processing: Urgent payment escalations.

• Vendor Relationships: Maintain professional relationships with vendors. Address queries, resolve payment delays, and ensure vendors receive timely communication.

• Ad Hoc Escalations: Investigate and resolve urgent payment issues or invoice disputes as escalated from internal teams or vendors.

📅 Weekly Responsibilities

• Payment Review & Scheduling: Prepare the Bi-weekly Payment Proposal to be sent to Sr. Manager. Coordinate and review payment batches for accuracy and timing. Ensure all required approvals are in place.

• Statement of Account (SOA) Reconciliation: Reconcile vendor SOAs to internal records; request missing invoices and resolve mismatches.

• Uncleared Invoice Follow-Up: Collaborate with media teams to review and clear aged invoices; escalate issues to Team Lead if necessary.

• Pending Prisma & Maconomy Approvals: Track and report on aging items in Prisma and Maconomy pending workflow. Follow up with responsible teams.

🗓️ Monthly/Quarterly Responsibilities

• 1099 Maintenance & Reconciliation: Review vendor data for 1099 eligibility. Reconcile amounts for accurate annual reporting. Assist with form generation and distribution.

• Vendor Reconciliations: Perform full vendor account reconciliations to ensure all payments and credits are applied correctly.

• Audit Support & Documentation: Maintain proper AP documentation for internal and external audits. Respond to document requests and supply backup as required.