A minimum of three years of experience in a bookkeeping or accounting position is required; vocational training or college work in a related field may be substituted for this experience.
A high level of PC and software knowledge is required.
Ability to effectively work with computers and software, including word processing, spreadsheets, graphs, and databases.
Analytical, math, and grammar skills sufficient to meet the minimum standards of the Youth Ranches Skills Test.
Ability to read and interpret operating, instructional, regulation, and procedural manuals.
Ability to apply common-sense understanding to carry out written, oral, or diagram-format instructions.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages using a ten-key calculator and database formulas.
Ability to write effectively and communicate clearly and concisely, including preparing business letters through word processing software.
Ability to work in a technical and detailed environment.
Ability to plan and organize work and meet deadlines.
Ability to understand complex billing and reconciliation procedures.
Ability to communicate effectively with outside agencies on complex tasks and issues, such as Medicaid.
Ability to handle sensitive and confidential information while maintaining confidentiality in accordance with applicable laws and agency procedures.
A valid Florida driver license and a safe driving record consistent with agency policy are required.
Successful completion of a Level 2 background screening through the Florida Department of Law Enforcement Care Provider Background Screening Clearinghouse is required.
Responsibilities
Process monthly billing for clients in the custody of the Department of Children and Families, receiving Social Security benefits, or relying on family-generated support; print monthly aging reports by program service area and reconcile accounts-receivable subledger balances to the general ledger each month.
Prepare monthly aging reports on uncollected charges for all program service areas; follow up with phone calls and letters as appropriate, and run reports on billing, receipts, and client-billing income as needed.
Work with responsible staff to resolve billing problems.
Work closely with the Quality Improvement Director to ensure billings are appropriate to services provided and comply with laws and regulations.
Maintain current contracts and associated addenda on file.
Stay current on software changes and updates affecting state contracts.
Develop and maintain a current written procedural manual for the position.
Enter daily Thrift Store and vehicle sales, credit card fees, and other relevant daily accounts-receivable adjustments for Sheriffs Ranches Enterprises.
Enter all accounts-receivable bank deposits into Sheriffs Ranches Enterprises bank accounts.
Provide backup for Medicaid billing for services provided to youth; enter payments received from funding sources in Echo and total charges and payments in Financial Edge; reconcile the Echo aging report with the Financial Edge accounts-receivable aging monthly.
Enter Boys Ranch Cooke School scholarship monthly charges and payments from state-designated payers into Financial Edge; process adjustments and credits as needed to match funding-source allotments and reconcile monthly with the general ledger.
Enter camping-services billing, create new clients as needed, mail invoices, and enter deposits as payments arrive.
Cross-train and provide backup for accounts-payable duties as needed.
The mission of the Florida Sheriffs Youth Ranches is to prevent delinquency and develop lawful, resilient and productive citizens. Make a difference in the lives of at-risk youth! Join our team today!
SUMMARY
The Program Billing Specialist coordinates timely billing and collection of Residential Family Support, Department of Children and Families and CBC contracts, as well as Social Security Benefits for the youth in care, as well as Medicaid services to our youth in care and ensure reconciliation of accounts receivable by ledgers for these services. The person that occupies this position is responsible for the timely entry of the Sheriffs Ranches Enterprises Thrift Store and Vehicle sales and deposits. The Program Billing Specialist is directly responsible to the Accounting Manager. This position is eligible for overtime pay.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties and responsibilities are given as examples of the various types of work performed in this position. Other duties and responsibilities may be assigned.
Processes monthly billing for all clients who are in the custody of the Department of Children and Families, receive Social Security benefits, or rely on family generated support, prints a monthly aging report by program service area and reconciles the accounts receivable sub-ledgers balances on a monthly basis to the general ledger.
Prepare a monthly aging report on uncollected charges for all program service areas. Performs follow-up procedures including appropriate phone calls and letters as deemed necessary. Runs reports on billing, receipts, and income related to client billing as needed.
Works with responsible staff on billing problems.
Works closely with the Quality Improvement Director to ensure that billings are appropriate to services provided and in keeping with laws and regulations.
Keeps all current contracts on file with any associated addendums.
Keeps current on all software changes and updates that impact any type of state contracts.
Develops and keeps a current written procedural manual for position.
Enters daily Thrift Store and Vehicle sales for the Sheriffs Ranches Enterprises as well as credit card fees and other pertinent daily adjustments to the accounts receivable.
Enter all accounts receivable bank deposits into the Sheriffs Ranches Enterprises bank accounts.
Serves as backup on Medicaid billing for services provided to our youth, and enters payments received from funding sources in Echo and total charges and payments in Financial Edge. Reconciles Echo aging report with FE accounts receivable aging monthly.
Enters Boys Ranch Cooke School scholarship monthly charges and payments received from State designated payers into Financial Edge. Processes adjustments and credits as necessary to match allotted amounts by funding sources. Reconciles monthly with the general ledger.
Enters camping services billing, creates new clients as necessary and mails invoices. Enter deposits as payments come.
Cross trains and serves as backup for accounts payable duties as needed.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
To perform this job successfully, an individual must be able to perform each area of responsibility satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required.
Must possess the highest level of integrity and professionalism as demonstrated by the character traits of dependability, determination, initiative, responsibility, and thoroughness in the performance of duties.
Must have the ability to effectively work with computers and software including word processing, spreadsheets, graphs, and databases.
Must have analytical, math, and grammar skills sufficient to meet minimum standards of the Youth Ranches Skills Test.
Must have the ability to read and interpret documents such as operating, instructional, regulation, and procedural manuals.
Must have the ability to apply common sense understanding to carry out instructions in written, oral, or diagram format.
Must have the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages using a ten-key calculator as well as database formulas.
Must have the ability to write effectively and communicate in a clear concise manner, including business letters through word processing software.
Must have the ability to work in a technical and detailed environment.
Must have the ability to plan and organize work.
Must have the ability to meet deadlines.
Must have the ability to understand complex billing and reconciliation procedures.
Must have the ability to communicate effectively with outside agencies on complex tasks and issues, i.e. Medicaid.
Must have the ability to work with sensitive and confidential information and be able to maintain confidentiality with applicable laws and agency procedures.
Must have a valid Florida Driver License and be able to maintain a safe driving record consistent with agency policy.
EDUCATION AND EXPERIENCE REQUIREMENTS
The person filling this position must have a high school diploma or GED. A minimum of three years’ experience in bookkeeping or accounting position is required. Vocational training or college work in a related field may be substituted for the required experience. A high level of PC and software knowledge is required.
Job Type: Full-Time
Pay: $19.00 per hour
BENEFITS:
401(k) Plan with up to 4% company match
Annual Leave and Sick Leave
11 Holidays
Company Paid Long Term Disability
Company Paid Life Insurance
Medical, Dental, and Vision Insurance
Employee assistance program
Health Savings Account, Supplemental Life Insurance, Short Term Disability and Aflac products available
We are an equal opportunity employer and a drug free workplace. We have a very extensive and strict background screening process.
Background Screening Requirement Employment in this position is contingent upon successful completion of a Level 2 background screening through the Florida Department of Law Enforcement (FDLE) Care Provider Background Screening Clearinghouse, as required by Florida law. Pursuant to House Bill 531 (2025), applicants are encouraged to review the Care Provider Background Screening Clearinghouse Education and Awareness information available at: https://info.flclearinghouse.com