United Parcel Service

Ships packages and freight around the world

Freight Senior Admin Assistant

Logistics & TransportationPosted on Nov 12

Full-timeParañaque, Metro Manila, PhilippinesNo salary listedIn-person

About the Job

Requirements

A university degree is required.
A degree in any business course and experience in freight forwarding are preferred.
Proficiency in Microsoft Excel, Word, and PowerPoint is required.
Strong analytical ability, planning and organizing skills, and attention to detail are required.
Good communication and interpersonal skills are required.
Good written and spoken English is required.
Problem-solving skills and a results-oriented approach are required.

Responsibilities

Receive customer bookings and book shipments with airlines and truckers; coordinate shipment arrivals with airlines and send arrival notifications to destinations and customers.
Check arrivals, pre-alerts, and import shipment documentation, and submit the electronic manifest.
Ensure timely pre-alerts and accurate, proper documentation to avoid amendments.
Monitor shipments and communicate with internal and external customers, including origin contacts, to resolve concerns or issues quickly.
Handle internal and external inquiries about shipment clearance and Philippine customs rules and regulations.
Submit the electronic manifest on time and ensure its accuracy.
Prepare and submit reports to CAB and other reports as assigned.
Prepare and submit purchase orders and vendor requests for proposal, and perform other administrative tasks.

Desired Qualifications

A degree in any business course and experience in freight forwarding are preferred.

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Job Description:

The Freight Senior Officer mainly engages in supporting the Freight Forwarding Operations on handling Export and Import shipments. He/She acts as the coordinator between the Airlines Consignee/Shipper, UPS Broker and Internal Customers. The Freight Senior Officer reports to the Freight Operations Supervisor.

Responsibilities:

Receives booking from customers, books with airlines and truckers, coordinates with airlines for the arrival of shipments, sends arrival notification to destinations/customers.

Handles the checking of arrivals, pre-alert, documentation for Import shipments and submission of e-manifest.

Ensures the timely pre-alert, correct and proper documentation to avoid any amendments

Ensures Proper monitoring of shipments, communication with internal and external customers including Origin for any concern or issue for faster resolution

Handles internal and external inquiries pertaining to clearance of shipments and PH Customs Rules and Regulations

Handles submission of e-manifest on a timely manner and ensure its accuracy.

Handles the preparation and submission of Report to CAB and other report as maybe assigned

Handles Admin tasks like preparation and submission of P.O, RFP to vendors and other

Requirements

· University degree holder

Preferably Graduate of any Business Course with experience in Freight forwarding

· Proficient in MS Excel, Word and PowerPoint

· Analytical, strong in planning and organizing, attention to details

· Good Communication and Interpersonal Skills

· Good written & spoken English

· Good team player

· Problem Solving Skills and results Oriented

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

About the Company

United Parcel Service

Ships packages and freight around the world

United Parcel Service picks up packages from businesses and households and delivers them by truck and plane to addresses around the world. Beyond small parcels, it moves heavy freight, clears imported goods through customs, and runs warehouses and distribution for other companies. Each package is scanned as it passes through local centers and regional sorting hubs, which lets senders and recipients track it from pickup to doorstep. Customers pay shipping rates set by package weight, size, distance, and speed, while large shippers negotiate their own contract rates. UPS was founded in 1907 in Seattle as a messenger service and is based in Atlanta, Georgia.

Company size: 10,001+
Company stage: IPO
Headquarters: Atlanta, GA
Founded: 1907

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