Secretary 2

About INDUS

INDUS is a 100% employee-owned government services provider delivering engineering, IT, cybersecurity, program management, logistics, and data analytics solutions to federal customers.

Our people are at the heart of everything we do! We foster a culture of teamwork, support, and growth, investing in our employees from day one through mentorship, training, and professional development. Together, we deliver exceptional service to our customers and make a meaningful impact in the communities we serve.

About the Role

The Secretary II provides administrative and clerical support to a Navy customer, independently managing recurring office functions, communications, correspondence, records, and scheduling activities. This role helps maintain efficient daily operations by coordinating administrative requirements, preparing accurate documentation, and ensuring compliance with Navy procedures and guidelines.

What You'll Do

• Independently perform day-to-day administrative office functions.

• Respond to routine phone inquiries and direct calls/visitors to appropriate staff.

• Manage incoming and outgoing mail and ensure timely responses.

• Maintain calendars and coordinate meetings, including reserving meeting rooms.

• Review documents prepared for Government approval to ensure proper formatting and accuracy.

• Maintain recurring internal reports (time and leave, equipment inventories, correspondence logs, training records, etc.).

• Requisition office supplies, printing, maintenance, and other support services.

• Prepare and format correspondence in accordance with the Navy Correspondence Manual and local directives.

• Take and transcribe dictation as needed.

• Establish and maintain organized office files and records.

• Utilize Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Access, Visio, SharePoint, Teams) to support daily operations.

• Screen incoming correspondence and taskers; respond to requests regarding office procedures.

• Coordinate conferences and meetings, assembling background materials as required.

• Attend meetings when needed and record, summarize, and distribute notes or action items.

• Review outgoing correspondence for consistency and compliance; ensure required clearances are obtained.

• Collect information from files or staff to respond to routine program inquiries and recurring reports; elevate non-routine issues to the contractor lead.

• Mentor and assist junior team members on office procedures and administrative requirements.

• Coordinate personnel and administrative forms for processing and submission.

• Bid and proposal support if requested.

• Other duties as assigned.

What You Bring

Required Qualifications:

• The ability to obtain and maintain an active secret clearance is required to be considered for this position.
• HS Diploma / GED required.
• At least two (2) years of experience providing administrative and clerical support in an office environment.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Work Environment and Physical Requirements

• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.

Compensation and Benefits

The expected base pay range for this position is $24.43 – $26.00 per hour. INDUS offers a competitive compensation and benefits package, including our Employee Stock Ownership Plan (ESOP), 401(k) with employer match, and comprehensive health benefits. We also invest in employee growth through professional development funding, education reimbursement, and online learning opportunities. Employees may also be eligible for performance bonuses and other rewards.

Individual compensation is determined by job-related factors, including relevant experience, qualifications, education, certifications, and alignment with the position's requirements. INDUS also considers internal pay equity and industry benchmarks to support fair and competitive compensation.

Learn more about our culture and benefits.

Equal Employment Opportunity

INDUS is proud to be an equal opportunity employer committed to fostering a welcoming, diverse, and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, veteran status or any other applicable legally protected status or characteristic.

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