Share Registry Associate/Senior Associate

Job Summary 
We are seeking a detail-oriented Share Registry Associate/Senior to support share registry administration and client servicing for a portfolio of clients. This role is responsible for maintaining accurate registers, processing shareholder documentation, supporting regulatory reporting, and coordinating client meetings and communications in line with stipulated timelines and internal procedures. 

This role sits within the Share Registry department. 

Key Responsibilities 

• Update and maintain client registers accurately and in accordance with internal policies, procedures, and controls.
• Respond promptly to enquiries from clients and shareholders, ensuring all communications are properly recorded.
• Review and process documents submitted by shareholders and depository agents relating to share transfers and share registry matters.
• Prepare periodic client reports in line with regulatory disclosure requirements.
• Monitor corporate actions, events, and deliverables according to stipulated timelines.
• Prepare for and attend clients’ general meetings, providing administrative and operational support where required.
• Collaborate with colleagues within the department and across functions to support departmental and firm-wide objectives.
• Carry out other duties and assignments as required by supervisors from time to time.

Requirements

• Minimum A Level, Polytechnic Diploma, or equivalent relevant work experience.
• 2 to 3 years of experience in share registry, office administration, client services, or a related function.
• Intermediate proficiency in Microsoft Excel and Word.
• Basic knowledge of SGX Listing Rules will be an advantage.
• Good verbal communication skills and the ability to respond professionally to clients and shareholders.
• Meticulous, organised, disciplined, and able to manage multiple tasks under tight deadlines.

• Positive attitude and strong teamwork skills.
  
  
  

We are committed to fair and merit-based employment practices. All applications will be assessed based on skills, experience, and organisational fit. We welcome all applicants and do not discriminate on the basis of age, race, religion, gender, marital status, family responsibilities, or any other protected characteristic in accordance with the Tripartite Guidelines and Singapore law.