Executive Assistant and Operations VA
About the job
- At least 3 years of experience as an executive assistant or virtual assistant supporting an operations lead or founder.
- Strong English writing skills and a professional tone.
- Attention to detail and confidence using Google Sheets and ClickUp.
- Familiarity with QuickBooks basics and meeting operations.
- Comfort recording Looms and following standard operating procedures.
- Availability during Americas working hours and reliable internet access.
- Run podcast and partner outreach using trackers and templates.
- Own daily PodSync logistics, including agendas, notes, and action-item capture.
- Maintain editor-capacity dashboards and send clear daily snapshots.
- Prepare finance categorization in QuickBooks using a clean monthly checklist.
- Draft and send team notices and maintain communication templates.
- Manage hiring administration, including job posts, challenges, Loom submissions, and interviews.
- Keep ClickUp organized with accurate owners, dates, and statuses.
- Record Looms for repeatable processes and maintain a standard operating procedure index.
- Experience working within ClickUp.
- Agency or content production background.
- QuickBooks Online month-close preparation experience.
- Understanding of short- and long-form video production pipelines.
About the company
Shadow Light Studios creates videos and advertising content for brands, entrepreneurs, and online creators, from initial ideas through filming and final edits. Its work covers organic social posts, paid campaigns, and videos made by creators for use in brand campaigns, with projects for brands such as Snapchat and Monster Energy. Clients buy custom production packages that combine creative strategy, shoot planning, project coordination, editing, and ongoing support for their social channels. The studio also designs static ads for paid social campaigns, adapting visuals to each client and testing different creative approaches. Shadow Light Studios is headquartered in Los Angeles, California.
Company Size
1-10
Company Stage
N/A
Total Funding
N/A
Headquarters
Mid-City, CA
Founded
N/A
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Simplify's Take
What believers are saying
- Recruiters get location flexibility: the SLS part-time role is fully remote and asynchronous.
- India designers get performance upside: SLS lists project bonuses for high output and quality.
- Setters earn results-based incentives: SLS links additional compensation to booked calls.
What critics are saying
- Recruiter pay is limited: the part-time SLS opening lists $500-$1,000 monthly in US dollars.
- Editors need Adobe skills: the SLS India role requires Premiere Pro and After Effects without exceptions.
- Social managers face a time preference: SLS favors US overlap, ideally California hours.
What makes Shadow Light Studios unique
- Client revisions have a boundary: SLS includes two rounds in its production process.
- Creative cycles repeat fortnightly: SLS refreshes its approach every two weeks using performance data.
- Editors lead the studio: SLS states its founders are editors.
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