Berry Virtual MedVirtual AI Virtual

Provides HIPAA-compliant virtual medical staffing

Executive Assistant

Executive SupportConfirmed live in the last 24 hours

Full-timeRemote in Philippines

About the Job

Requirements

Proven experience as an Executive Assistant, in an administrative role, or in a similar role.
Strong organizational, time-management, and multitasking abilities.
Excellent written and verbal communication skills.
Familiarity with managing social media platforms and content management.
Ability to maintain confidentiality and handle sensitive information.
Willingness to work in US time zones (PST, EST, CST).
High school diploma or equivalent.
A stable, high-speed internet connection, preferably 25 Mbps or higher, with backup for power interruptions or service-provider issues.
Own a PC or laptop with 8 GB RAM and a Core i5, AMD Ryzen 3, 2013 Mac equivalent, or higher processor; Windows 10 or newer or macOS Catalina 10.15 or newer; up-to-date web browsers and security software; and 500 GB or 128 GB SSD storage.
A noise-canceling headset or earphones and a webcam with 720p or higher resolution.
A designated, quiet, well-organized workspace free from distractions.

Responsibilities

Manage and maintain calendars, schedule appointments, and coordinate meetings and travel arrangements for clients.
Use software tools similar to Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and/or HubSpot to create and maintain systems as needed.
Handle incoming and outgoing communications, including emails, phone calls, and other correspondence.
Assist in preparing and distributing reports, presentations, and other documents as required.
Provide client service by promptly addressing inquiries and concerns.
Handle multiple mailboxes as necessary to support clients such as the CEO and COO.
Collaborate with team members to ensure seamless operations and support across departments.
Maintain confidentiality and discretion when handling sensitive information.
Continuously seek opportunities to improve the efficiency and effectiveness of administrative processes.

Executive Assistant (ENG)

Berry Virtual | MedVirtual | AI Virtual · Philippines (Remote) · Full-time · Posted 2025-09-03

Workplace: remote

Department: Berry Virtual

Description

As the Executive Assistant, you will play a pivotal role in supporting our executives in various capacities. This position demands a proactive individual with exceptional organizational skills, creativity, and the ability to handle a wide range of responsibilities. The successful candidate will be a key contributor to our team's success, helping to drive client engagement, marketing efforts, and overall operational efficiency.

Key Responsibilities:

Manage and maintain calendars, schedule appointments, and coordinate meetings and travel arrangements for the clients
Utilize software tools similar to Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and/or Hubspot to create and maintain systems as needed.
Handle incoming and outgoing communications, including emails, phone calls, and other correspondence.
Assist in the preparation and distribution of reports, presentations, and other documents as required.
Provide exemplary client service by promptly addressing inquiries and concerns.
Ability to handle multiple mailboxes as necessary to support the clients ei: CEO, COO, ect.
Collaborate with team members to ensure seamless operations and support across departments.
Maintain confidentiality and discretion when handling sensitive information.
Continuously seek opportunities to enhance efficiency and effectiveness in administrative processes

Requirements

Proven experience as an Executive Assistant and Admin Role or in a similar role.
Strong organizational, time-management, and multitasking abilities.
Excellent written and verbal communication skills.
Familiarity with managing social media platforms and content management.
Ability to maintain confidentiality and handle sensitive information.
Willingness to work in US time zones (PST, EST, CST).
High school diploma or equivalent.

System and Work Setup Requirements:

A stable and high-speed internet connection preferably 25 MBPS or higher with backup in cases of power interruption or service provider issues.
Own PC/laptop with 8GB RAM, and a processor of Core i5 / AMD Ryzen 3 / 2013 Mac equivalent or higher; Windows 10 or above / Catalina 10.15 or newer; with up-to-date web browsers, and security software, 500GB/128 SSD storage
Headset/earphone with noise cancellation and webcam at 720p or higher resolution
A designated, quiet, and well-organized workspace free from distractions to facilitate focused work

Benefits

Permanent remote work setup
Competitive starting rate paid in USD
Internet Allowance
HMO insurance (PH)
Retirement Fund
Paid US holidays
Paid Vacation and Sick Leaves

Apply

Apply at Berry Virtual | MedVirtual | AI Virtual

About the Company

Berry Virtual MedVirtual AI Virtual

Provides HIPAA-compliant virtual medical staffing

MedVirtual connects US healthcare practices with full-time, HIPAA-compliant virtual staff such as assistants, scribes, and administrative personnel who integrate into a clinic’s daily workflow. It recruits talent from healthcare-focused regions like Latin America, pre-trains them on U.S. medical systems and HIPAA rules, and matches them to a practice’s specialty and EMR; clients pay an hourly rate starting around $10, and MedVirtual handles recruitment, onboarding, and ongoing management, plus a cloud platform for time tracking and secure communication. MedVirtual differentiates itself by pre-matching staff to specific medical specialties and offering an all-in-one staffing plus practice-management solution that combines human support with digital tools. Its goal is to cut administrative overhead for practices, targeting around a 70% reduction in payroll taxes, benefits, and office space costs.

Company size: 51-200
Company stage: Not listed
Total funding: Not listed
Headquarters: Los Angeles, CA
Founded: 2023

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