Executive Secretary

Job Description

• Handling all secretarial work for the office of General Manager.

• Promptly replying to all correspondence without constant supervision.

• Coordination with all HODs for various meetings and for monthly report.

• Responsible for taking minutes of the meeting.

• Responsible to collate information and provide to the General Manager as and when requested.

• To co-ordinate with all the departments for the smooth functioning of the organisation.

• Locate and attach appropriate files to incoming correspondence requiring replies.

• Take and distribute meeting minutes to appropriate individuals.

• Handle and distribute incoming and outgoing mail.

• Handle incoming parcels and other material.

• Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.

• Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.

• Prepare and manage correspondence, reports and documents

• Organize and coordinate meetings, conferences.

• Take, type and distribute minutes of meetings to all attended parties.

• Maintain schedules and calendars of the General Manager.

• Arrange and confirm appointments after consulting with the GM and availability.

• Co-ordination for organization of internal and external events.

• Communicate verbally and in writing to answer inquiries and provide information.

• Liaison with internal and external contacts.

• Coordinate the flow of information both internally and externally.

• Operate office equipment and also manage office space effectively.

• To always adhere to personal grooming as per the standards laid down by the hotel and maintain high standards of grooming.

• In addition to the above functions, any other assignment/job given by the superior authority occasionally or on a daily basis is to be performed.

Qualifications

• Bachelor’s Degree or Diploma preferably in Hospitality Management
• Minimum 2 years of secretarial experience with at least 1 years serving the senior management level
• Excellent reading, writing, and oral proficiency in English language
• Good working knowledge of MS Excel, Word, & PowerPoint
• Service-oriented with an eye for details
• Well-presented and professionally groomed at all times

Additional Information

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.