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KION Group

Forklift, warehouse equipment and software solutions

Office Assistenz

Administrative SupportConfirmed live in the last 24 hours
Full-timeNo salary listed

About the Job

Requirements

  • Completed commercial vocational training or a degree, plus several years of experience in an assistant role, ideally at management level.
  • Very good spoken and written German and English.
  • Confident use of Microsoft Teams, PowerPoint, Excel, and Outlook, with experience creating professional presentations.
  • Experience organizing and processing business travel, including booking travel, following travel policies, and processing travel expense claims.
  • Strong communication skills and a friendly, professional, service-oriented manner.
  • A structured, proactive, solution-oriented working style and the ability to maintain an overview across multiple concurrent topics.
  • Ability to set priorities and independently and reliably coordinate different tasks and projects.
  • Flexibility to work occasionally from the company's headquarters in Frankfurt am Main.

Responsibilities

  • Support IT management in day-to-day activities; independently manage calendars and appointments, prepare presentations and meetings, and track action items.
  • Coordinate collaboration between IT management, IT employees, business stakeholders, and external service providers as a central point of contact.
  • Serve as the first point of contact for general on-site questions and support IT colleagues with administrative and organizational matters, including reception, mail, materials management, and access management.
  • Organize meetings, workshops, team events, and guest visits, including room and technology arrangements, catering, and travel coordination.
  • Coordinate and book business travel with AMEX GBT and assist with travel policy questions and expense claims in ADP.
  • Manage time tracking in SAP ESS, including attendance and absences; coordinate corrections and reporting, and liaise with key users, payroll, and HR.
  • Coordinate document and information processes, maintain Teams areas, create and file documents, and ensure internal policies are followed.
  • Support site projects such as renovations and internal moves by working closely with the site manager on planning and coordination.

Desired Qualifications

  • Experience using generative AI tools such as Microsoft Copilot to improve work processes.
  • Knowledge of workforce management and time-tracking systems such as SAP ESS, including maintaining attendance and time-tracking data.

About the Company

KION Group

Forklift, warehouse equipment and software solutions

KION Group provides forklifts, warehouse equipment, and integrated automation, along with software to optimize supply chains. It sells and leases industrial trucks, offers automated storage/retrieval and warehouse management software, and provides financing and digital transformation services through KION Digital. Its strength comes from a broad brand portfolio (Linde MH, STILL, Dematic, Baoli, Fenwick, OM, Voltas) delivering end-to-end intralogistics across hardware, software, automation, and services for real-time, secure operations. The goal is to help customers improve efficiency, accuracy, and visibility in their supply chains by tightly integrating material handling with digital tools and services.

Company size
1,001-5,000
Company stage
IPO
Headquarters
Wiesbaden, Germany
Founded
2006

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