In PersonIndoor and outdoor work is required in all weather.
Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
At least two years of experience in an administrator role.
Exceptional proficiency in Microsoft Office Suite.
Working experience using construction management software or enterprise resource planning software.
Demonstrated organizational skills and the ability to manage time effectively.
Strong oral and written communication skills.
Strong interpersonal skills to build and foster partnerships with teams.
Ability to remain focused in an extremely fast-paced construction office environment with minimal direct supervision.
Ability to lift up to 35 pounds.
Responsibilities
Provide administrative support for the construction site.
Enter timecards electronically and facilitate site approvals with payroll.
Set priorities for administrative functions to maintain smooth operations and meet multiple competing deadlines.
Act as the first point of contact at the construction site for employees, inspectors, and visitors.
Collaborate with Head Office personnel to maintain document flow for purchasing, payroll, accounts payable, operations, and human resources.
Assist with all new-hire onboarding and ensure documentation is received by Human Resources.
Prepare reports and facilitate their distribution to relevant internal and external parties, including fuel tracking, meeting minutes, inspection reports, and occupancy documents.
Retrieve, receive, and organize rapid purchase orders and packing slips from staff.
Plan and schedule long-lead deliveries according to the construction schedule, with direction.
Physically count materials and products and note damaged or short-shipped items.
Follow appropriate purchasing procedures and use tracking measures.
Manage site inventory and material or product waste.
Prepare relevant shipping and receiving documents.
Desired Qualifications
Building supply product knowledge is an asset; training will be provided.
Seymour Pacific Developments Ltd. is a national leader in land development and residential construction, and we are seeking a Site Administrator - Shipper/Receiver at our multifamily site in Saskatoon, SK. This position is responsible to ensure efficiency in all administrative functions, as well as to act as Shipper/Receiver for all incoming and outgoing site materials. This is an indoor/outdoor position in all weather.
Your contributions to the team:
Provide administrative support for the construction site
Enter timecards electronically and facilitate site approvals with payroll
Set priorities for carrying out administrative function to maintain smooth operations as well as to meet multiple competing deadlines
Act as the first point of contact at the construction site for employees, inspectors, visitors etc.
Working in collaboration with Head Office personnel to maintain paper-flow to/from (i.e. purchasing, payroll, accounts payable, operations team, human resources)
Assist with all new hire onboarding and ensure documentation is received by HR
Prepare reports as needed and/or facilitate distribution to relevant internal and external parties (i.e. fuel tracking, meeting minutes, inspection reports, occupancy documents etc.)
Retrieve/receive and organize rapid purchase orders/packing slips from staff
With direction, plan and schedule long-lead deliveries according to construction schedule
Physically count materials and product, noting damages or short shipped items.
Follow appropriate purchasing procedures and employ tracking measures
Manage site inventory and waste of materials/products
Prepare relevant shipping and receiving documents
What you need to be successful:
Minimum two years’ experience in an administrator role
Exceptional proficiency in MS Office Suite
Working experience using construction management software or ERP
Demonstrated organizational skills and ability to manage time well
Established good communication skills both oral and written
Strong interpersonal skills to build and foster partnership with teams
Demonstrated ability to remain focused on extremely fast-paced construction office environment, with minimal direct supervision
Building supply product knowledge an asset, however training will be provided
Ability to lift up to 35lbs
What we offer: Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive wages starting from $22.80 to $28.50 per hour, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering:
Employer paid extended health, vision, and dental coverage (including family)
Employee and Family Assistance Program
Employee Referral Program
Yearly health and wellness benefit
RPP eligibility after 1 year
Employee recognition program
In-house professional development opportunities
Why Seymour Pacific?
Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons.
Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.