Office Assistant

The Suffolk County Department of Health Services is seeking to fill the position of Office Assistant in the Division of Services for Children with Special Needs.

*** This position requires the ability to speak Spanish and English fluently.

Please Do Not Apply Here

To be considered for the Office Assistant - Bilingual Spanish role, candidates must proceed to the following link:

https://apps2.suffolkcountyny.gov/civilservice/efile/default.aspx

Once you have followed the above link, you will be presented with a list of all exams.

NOTE: The exam is " Office Assistant (Spanish Speaking)"

Please Proceed As Follows:

• Locate at the top right side of the site in the blue area, "Log In To Apply For Exams or Change Your Profile"

• In the same blue area you must select "Click here to create a Civil Service User ID"

• Complete all questions and proceed as requested

KEY ELEMENTS OF THE ROLE:

• Assist families by receiving referrals, helping them complete required forms, and explaining program procedures.

• Files paperwork and retrieves files as needed. Completes archiving for children who have aged out of the program, including filling out archiving sheets and preparing files for storage.

• Greets families and providers, assists with paperwork, and maintains Special Education Coordinators schedules to notify them of appointment arrivals.

• Provides translating or interpreting services for Spanish-speaking individuals, supporting Special Education Coordinators with communication requiring specialized knowledge of agency functions.

• Assists Spanish-speaking families with completing Early Intervention forms.

• Enters referral data into the New York State Early Intervention System (EI HUB), assigns service coordinators to cases, and processes transfers to and from other counties.

• Enter referral data into an Excel document tracking EI data over the years and entering data on children with Autism

• Enters Child Outcome Study (COS) Entry data into the state system between July 1 and September 30 each year and enters COS Exit data throughout the year as COS children exit the Early Intervention program (study of annual data collection on child’s level of functioning when they enter the EI program and level of functioning when they exit the program).

• Produces mass copies for the department as needed.

• Makes essential packets required for initial meetings with families.

• Types reports, statements, tabulations, vouchers, letters and various legal documents;

• Receives and checks applications, vouchers, or other forms for accuracy of content and compliance with procedural and regulatory requirements;

• Produces documents requiring routine entry and revision skills Answers routine questions regarding departmental procedures in response to personal and telephone inquiries, and produces routine letters or form letters to respond to written inquiries;

• Checks and proofreads typed copy;

• Sorts, indexes and files documents, reports, correspondence and other material;

• May serve as receptionist.

Benefits For You Now And Your Future

• Health Insurance: Suffolk offers a comprehensive health insurance plan, including medical, dental, and vision coverage

• Pension

• Paid Time Off:  Vacation (2 weeks to start) is accrued based on length of service;  sick leave allows employees to take time off for illness without sacrificing pay; personal days can be used for a variety of reasons; and thirteen (13) paid holidays.

• Work-Life Balance: County jobs offer regular working hours, reducing the need for overtime or irregular shifts. This helps employees maintain a good work-life balance.

Overall, county government jobs offer a combination of competitive benefits and job security, making them an attractive option for many job seekers.

Salary: $38,811

*This position does not offer relocation assistance at this time

**Sponsorship is not available for this role

Schedule: Monday to Friday 8:00 am – 4:00 pm

Position Location:

3500 Sunrise Highway

Great River, NY 11739

*** This position requires the ability to speak Spanish and English fluently.

MINIMUM QUALIFICATIONS

OPEN COMPETITIVE

Graduation from a standard senior high school or possession of a high school equivalency diploma.

IMPORTANT NOTE: There will be a qualifying Spanish language examination.

Suffolk County’s Commitment to Diversity, Inclusion & Equity:

• Our focus is to promote, support, and implement the County-wide diversity and inclusion strategic plan.
• We achieve results in all our responsibilities through the use of diversity and inclusion best practices.
• We maintain a familiarity with Diversity & Inclusion trends and best practices.

Suffolk County is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.