Accounts Payable Specialist - Invoice Processing

Overview

Trident Seafoods is North America’s largest vertically integrated seafood company—partnering with fishermen, employees, and communities to responsibly harvest, process, and share wild Alaska seafood with the world. With deep roots in Alaska and operating across the globe, Trident is a privately held company headquartered in Seattle, committed to nourishing the world while upholding the highest standards for safety, sustainability, and excellence.

At Trident Seafoods, we work together for something bigger than ourselves. From nourishing the world with the best protein on earth to protecting our oceans, serving our fishermen, and supporting communities in Alaska and beyond, here, you’ll find a values-driven culture where your growth matters, your work has purpose and your contributions are recognized and appreciated—because at Trident, we believe meaningful work connects us all.

Responsibilities

Summary: The Accounts Payable Specialist - Invoice Processing is responsible for the accurate and timely processing of high-volume supplier invoices, including both purchase order (PO) and non-purchase order (non-PO) invoices. The role performs invoice validation, invoice matching, researches and resolves invoice and purchase order discrepancies, and completes vendor statement reviews to identify missing invoices, credits, duplicate items, and other outstanding activity. The specialist partners with Procurement, Receiving, business approvers, vendors, and other Accounts Payable team members to resolve exceptions while following company policies, approval requirements, and internal controls.

Essential functions (responsibilities, tasks, supervisory needs)

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Process high-volume PO and non-PO invoices accurately and within established service-level and close deadlines.
• Review invoices for required information, appropriate coding, supporting documentation, approvals, taxes, payment terms, and compliance with company policies and internal controls.
• Perform PO invoice matching by comparing invoices to purchase orders and receiving documentation.
• Research and resolve quantity, price, receipt, duplicate invoice, and other match exceptions by partnering with Procurement, Receiving, requestors, and vendors.
• Routing non-PO invoices to the correct approvers.
• Review vendor statements on a recurring basis and reconcile statement activity to Accounts Payable records to identify missing invoices, unapplied credits, duplicate items, outstanding balances, and other discrepancies.
• Follow up on missing invoices, credits, unresolved statement items, and aged exceptions to support accurate vendor balances and timely payments.
• Research invoice history and system workflow to determine invoice status, prior processing activity, approvals, payment status, and the appropriate next action.
• Respond to vendor and internal inquiries regarding invoice status, discrepancies, payment timing, and documentation in a timely and professional manner.
• Maintain accurate invoice records and supporting documentation to provide a clear audit trail and support internal and external audit requests.
• Support month-end and year-end close by prioritizing invoice processing, resolving exceptions, and identifying invoices or liabilities requiring follow-up.

• Identify recurring invoice-processing issues and recommend improvements that strengthen matching accuracy, reduce exceptions, and improve processing efficiency.
• Crosstrain on Accounts Payable processes and provide backup support to the invoice processing team as needed.

The essential functions listed above are not exhaustive.  The organization may assign other duties as needed to meet business requirements.

Qualifications

Required Qualifications (education, years of experience, KSAs)   

• A minimum of 2 years of accounts payable invoice processing experience in a high-volume environment, including PO and non-PO invoices.
• Working knowledge of accounts payable principles, invoice validation, PO matching, and vendor statement reconciliation.
• Experience using accounting software, ERP systems, and electronic invoice workflow tools; ability to research invoice, purchase order, receipt, and payment history.

Preferred education and experience

• Experience working with SAP and invoice workflow tools such as OpenText/VIM.
• Associate's or bachelor's degree in accounting, finance, business, or a related field, or an equivalent combination of education and relevant experience.

Knowledge, Skills, and Abilities (KSAs):

• Strong understanding of accounts payable/general ledger systems and procedures including financial chart of accounts
• Proficiency in Microsoft Office Suite, particularly Excel, and the ability to research transactions across ERP and invoice workflow systems.
• Detail-oriented, professional attitude, reliable
• Strong organizational and time management skills
• Strong problem-solving skills, research and resolution skills, data analysis
• Ability to manage multiple conflicting priorities
• Basic accounting principles knowledge
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Clear and effective written and verbal communication and strong interpersonal skills

Benefits:Trident Seafoods offers a comprehensive and quality benefits package. Full time employees may be eligible for discretionary/performance-based incentives, medical, dental and vision insurance plans, optional HRA/HSA, telemedicine, employee assistance and wellness programs, disability programs, basic life and AD&D, and a 401(k) plan with a company match, paid time off (PTO), 10 paid holidays each year, and paid parental leave. For full-time employees, the initial PTO benefit starts at 20 days per year, adjusted commensurate with relevant experience, front loaded on the first of the year, initially prorated quarterly based on hire date. Commuter programs are also available. More information can be found at https://www.tridentseafoods.com/benefits.  Work Environment:This is an on-site position based at the Trident Support Center office in Seattle’s Ballard neighborhood, with the option to work remotely on Fridays. In-office time takes place in a typical office environment: temperature controlled with adequate lighting and moderate noise. While remote, employees must provide appropriate home office space.  Work Authorizations:This position is not eligible for immigration sponsorship.

Additional Information

This position is not eligible for immigration sponsorship, including F-1 STEM-OPT authorization.

Stay connected with Trident Seafoods online at www.tridentseafoods.com and follow us on Facebook, X, Instagram, Pinterest, YouTube or LinkedIn

Trident Seafoods provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Trident Seafoods and its subsidiaries have adopted a drug-free workplace policy. Working under the influence of Drugs or Alcohol is not permitted.

Employment with Trident Seafoods is contingent upon the candidate maintaining valid immigration status and work authorization throughout employment, with or without immigration sponsorship by the company.

Pay Range

USD $28.37 - USD $33.65 /Hr.