Dartmouth Health

Academic health system and medical education

Senior Clinical Secretary - Operating Room

Clinical Support & Patient AdministrationPosted on Nov 5

Part-timeLebanon, NH, USANo salary listedIn-person

About the Job

Requirements

A high school diploma and 3 years of administrative support experience, or equivalent, are required.
Proven experience working with the public is required.
Knowledge of medical terminology may be required.
Proficiency in PC word processing, spreadsheets, Excel, PowerPoint, and Microsoft Publisher is required.
Previous experience working in a medical setting is preferred.
Excellent communication and interpersonal skills are required.

Responsibilities

Answer telephone calls, screen and direct calls, give directions, and take messages.
Schedule patients, manage calendars, schedule surgical procedures and related services, and coordinate deposition scheduling.
Design, analyze, and coordinate master and other schedules.
Maintain, track, and send charts; provide scribing and other administrative support to clinical staff as needed.
Type letters, memoranda, manuscripts, and grants; compose and edit correspondence.
Create forms, spreadsheets, tables, charts, databases, and slides.
Perform file and record management, prepare charts and departmental patient records, and obtain new medical record numbers.
Complete and process reports, forms, and reimbursements; obtain authorizations and pre-certifications.
Conduct on-the-job training for new staff and provide input into performance appraisals; direct the work of employees, work-study students, float staff, temporary help, and volunteers.
Create meeting agendas and take minutes.
Coordinate conferences and meetings and make travel arrangements.
Track budgets and maintain records; address billing concerns and resolve patient billing issues; maintain account and fund bookkeeping; provide input into budget preparation; maintain petty cash, collect patient payments, balance and cash out, and review billing sheets.
Prepare grants and negotiate outside contracts.
Perform other duties as required or assigned.

Desired Qualifications

Previous experience working in a medical setting.

Overview

Performs a variety of independent administrative support in addition to a wide range of customer service-related duties. Schedules patients, manages multiple calendars, schedules surgical/infusion procedures. Designs, analyzes and coordinates master and other schedules. May direct special projects and/or the work of other employees, work study students, floats, temporary help, volunteers, etc.

Responsibilities

Answers telephone, screens and directs calls, gives directions, and takes messages.

Schedules patients, manages calendars, schedules surgical procedures, ancillaries, rotaries, and coordinates deposition scheduling.

Designs, analyzes, and coordinates master and other schedules.

Maintains, tracks, and sends charts. May provide scribing and other administrative support to clinical staff.

Types letters, memoranda, manuscripts, grants, etc. Composes and edits correspondence.

Creates forms and spreadsheets, tables, charts, databases and slides.

Performs file/record management functions, prepares/constructs charts/departmental patient records, and obtains new medical record numbers.

Completes and processes a variety of reports, forms, reimbursements, etc. Obtains authorizations and pre-certifications.

Conducts on the job training for new staff members and gives input into performance appraisals. Directs the work of other employees, work study students, floats, temps, volunteers and others.

Creates agendas and takes minutes for meetings.

Coordinates conferences/meetings and make travel arrangements.

Performs budget tracking and record keeping procedures. Addresses billing concerns, and solves patient billing issues. Maintains account/fund bookkeeping, and provides input into budget preparation. Maintains petty cash, collects money from patients, and performs balancing and cash-out functions. Reviews billing sheets.

Prepares grants and negotiates outside contracts.

Performs other duties as required or assigned.

Qualifications

High School diploma with 3 years of administrative support experience or the equivalent required.
Proven experience working with the public required.
Knowledge of medical terminology may be required.
Proficiency in PC word processing, spreadsheets, and Excel, Power Point, MC Publisher software's.
Excellent communication and interpersonal skills required.
Previous experience working in a medical setting preferred.

Required Licensure/Certifications

None

About the Company

Dartmouth Health

Academic health system and medical education

Dartmouth Health runs New Hampshire’s largest private employer and a regional academic health system serving northern New England, with DHMC and a wide network of hospitals and clinics. It provides care through more than 2,000 providers across nearly every specialty, including the Dartmouth Cancer Center and Dartmouth Health Children’s. It blends clinical care with education and research by training about 400 residents and fellows each year with Dartmouth and the Geisel School of Medicine, and by conducting clinical trials with Geisel and the White River Junction VA Medical Center. Its goal is to deliver exceptional, personal care while advancing medicine and meeting the health needs of the communities it serves.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: Lebanon, NH
Founded: Not listed

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