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Pernod Ricard, créateurs de convivialité

Global producer and distributor of spirits

Administrative Assistant

Administrative SupportConfirmed live in the last 24 hours
Full-timeLuanda, AngolaNo salary listedIn-person

About the Job

Requirements

  • A bachelor's degree in business administration or a related field is required.
  • Three years of working experience in a similar role are required.
  • Knowledge and experience using Microsoft Office, including Word, Excel, PowerPoint, and Outlook, are required.
  • Planning and organizing skills are required.
  • Time management skills are required.
  • The ability to maintain confidentiality is required.
  • Interpersonal skills are required.
  • Verbal and written communication skills are required.
  • Attention to detail is required.
  • The ability to take initiative and be proactive is required.
  • The ability to be flexible and adaptable is required.
  • Proficiency in English and Portuguese is required.

Responsibilities

  • Provide administrative support to the Country Manager and other staff members.
  • Keep filing systems structured, up to date, and compliant with PR Angola standards.
  • Collate credit card summaries and facilitate credit card applications for new employees.
  • Distribute documents and emails to relevant parties.
  • Handle correspondence on functional matters to and from the Country Manager and other managers as delegated.
  • Maintain calendars of key event dates and boardroom bookings.
  • Ensure routine administrative duties are completed properly and on time.
  • Maintain office supplies, equipment, and furniture.
  • Organize regular electrical equipment testing.
  • Ensure the office is clean and tidy.
  • Arrange venues, boardrooms, or restaurants for conferences, meetings, and meals.
  • Prepare agendas, presentations, and other support materials before conferences and meetings.
  • Arrange local and international travel and accommodation for staff members and external parties visiting Angola.
  • Create and update contact lists for key contacts, including brand companies, banks, authorities, and regional directors.
  • Administer all purchase orders for the PR Angola office.
  • Assist the Country Manager with report writing and implementing systems and procedures.
  • Manage the Country Manager's diary by scheduling meetings and informing him of upcoming meetings.
  • Take minutes at the Country Manager's meetings where relevant.
  • Prepare presentations on behalf of the Country Manager where relevant.
  • Maintain and update the Country Manager's contact list.
  • Ensure the Country Manager's home bills, repairs, and maintenance are handled on time.
  • Ensure the Country Manager's expense reports are prepared in a timely manner.
  • Foster strong relationships with internal and external stakeholders.
  • Respond courteously and promptly to enquiries from managers and other employees.
  • Handle external enquiries professionally and arrange oral or written responses.
  • Maintain productive relationships with external stakeholders.
  • Assist stakeholders in adhering to compliance requirements under country and group protocols.
  • Support and implement Safety and Risk objectives.
  • Support and implement Health and Safety objectives.
  • Assist Human Resources with onboarding new employees and ensure tools are available before a new employee starts.
  • Assist Human Resources in organizing employee engagement sessions and events.

About the Company

Pernod Ricard, créateurs de convivialité

Global producer and distributor of spirits

Pernod Ricard is a major player in the alcohol and spirits industry, owning a global portfolio of brands such as Absolut Vodka, Jameson Irish Whiskey, Chivas Regal, Beefeater Gin, Perrier-Jouët Champagne, and more. The company produces and sells a wide range of beverages—from vodka and whiskey to wine and champagne—and distributes them in over 160 countries. Its products work by combining traditional craftsmanship with scalable production and global marketing to position premium drinks for celebrations and everyday gatherings. Pernod Ricard differentiates itself through its extensive, multi-category brand lineup, strong international distribution, and a commitment to sustainability and responsible drinking, along with a focus on digital marketing and premium experiences. The company’s goal is to create conviviality—bringing people together to enjoy good times responsibly while continuing to grow its brands and uphold sustainable practices.

Company size
10,001+
Company stage
IPO
Headquarters
Paris, France
Founded
1975

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