Basic proficiency with Microsoft Excel, Outlook, and Word is required.
Ability to handle confidential information appropriately is required.
Responsibilities
Assist with preparing monthly client invoices.
Gather timesheets, expenses, project information, and other billing documentation.
Review draft invoices for accuracy, completeness, and proper formatting.
Confirm that required supporting documentation is included with each invoice.
Communicate with project managers and accounting staff to obtain missing information or resolve billing questions.
Submit invoices by email or through client billing portals.
Maintain organized electronic billing files and records.
Track invoices that require approval, correction, or additional documentation.
Enter client payments and apply them to the appropriate invoices.
Assist with monitoring outstanding accounts receivable balances.
Help research payment discrepancies and past-due invoices.
Provide general accounting and administrative support during monthly billing cycles.
Perform other related duties as assigned.
Desired Qualifications
An associate's degree or coursework in accounting, finance, business, or a related field is preferred.
Previous experience in an office, billing, bookkeeping, data-entry, or accounts receivable position is preferred.
Experience using accounting software or client billing portals is preferred.
Prior experience with engineering billing is a plus but not required.
USI Consultants, Inc., an Indiana based civil engineering and surveying firm, employs an outstanding group of civil engineers, surveyors, right-of-way specialists, construction inspectors, Planners, Landscape Architects, technicians, and designers, and client representatives. Cities, counties, state and federal agencies, other engineering firms, private developers and businesses are among the many that rely on USI to successfully complete their projects.
When you join USI, you will be joining a fast-growing company that cares about your success. Our team is dedicated to maximizing your potential and focused on delivering quality customer service. We are committed to recruiting, developing, and rewarding our growing team. USI strives to make a difference – in our company and in our community. Working with us you will feel valued, challenged, and appreciated.
About the role
USI Consultants is seeking an organized and detail-oriented Billing and Accounts Receivable Accountant to join our accounting team.
This is an entry level position primarily responsible for supporting the preparation and submission of client invoices. The employee will work with accounting staff and project managers to gather billing information, review documentation, update records, and help ensure invoices are accurate and submitted on time.
Prior experience with engineering billing is a plus but not required. We are looking for someone who is dependable, comfortable working with numbers and detailed information, and willing to learn our processes.
What you'll do
Assist with preparing monthly client invoices
Gather timesheets, expenses, project information, and other billing documentation
Review draft invoices for accuracy, completeness, and proper formatting
Confirm that required supporting documentation is included with each invoice
Communicate with project managers and accounting staff to obtain missing information or resolve billing questions
Submit invoices by email or through client billing portals
Maintain organized electronic billing files and records
Track invoices that require approval, correction, or additional documentation
Enter client payments and apply them to the appropriate invoices
Assist with monitoring outstanding accounts receivable balances
Help research payment discrepancies and past-due invoices
Provide general accounting and administrative support during monthly billing cycles
Perform other related duties as assigned
Qualifications
Required
High school diploma or equivalent
Basic proficiency with Microsoft Excel, Outlook, and Word.
Ability to handle confidential information appropriately
Preferred
Associate's degree or coursework in accounting, finance, business, or a related field
Previous experience in an office, billing, bookkeeping, data-entry, or accounts receivable position
Experience using accounting software or client billing portals
What Will Help You Succeed
Enjoy working with numbers and detailed information
Notice when information is missing or does not appear correct
Be comfortable following checklists and recurring processes
Communicate professionally when requesting information from others
Remain organized during deadline driven billing periods
Accept Feeback and apply it to future work
Take on increasing ownership as your knowledge and experience grow
USI Consultants is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.