Accounting Operations Manager

Trusted Connectivity for AI-Powered Dominance.

Everfox delivers trusted connectivity to protect the world’s most critical environments and safeguard the sensitive data powering decision advantage.

Built for mission-critical operations, Everfox protects what matters most by securing how data moves, how users access it, and how threats are neutralized across every domain. We enable mission speed and secure collaboration across networks, domains, and allies, while ensuring the data powering AI and advanced analytics remains trusted and protected.

We don’t just defend systems; we deliver decision dominance.

• Our Purpose. Protect what matters most by enabling organizations to operate security in the most complex and high-risk digital environments.
• Our Vision. To be the most trusted authority in high-assurance cybersecurity, enabling secure collaboration across every domain.
• Our Belief. Security should never limit mission success – it should enable it.

Our Promise. We deliver absolute confidence in environments where failure is not an option.

We’re hiring for a hybrid role. You’ll work on-site with your team several days each week (typically 2–3), with the specific days set by your manager. Because regular in-person collaboration is central to this job, we look for candidates who live within about 50 miles of the office.

Everfox will consider reasonable accommodation as required by law.

Everfox is seeking a Accounting Operations Manager to lead day-to-day accounting operations within an Oracle environment and payroll processing and activities within a Workday payroll environment integrated with a third-party processor. Responsible for ensuring the accuracy, timeliness and integrity of financial reporting and employee compensation. Provides expertise in general accounting, month-end close, account reconciliations, payroll processing (US and UK), tax and regulatory compliance and internal controls. Partners cross-functionally with HR, Finance and IT to streamline processes, strengthen financial controls and practices, maintain compliance and support informed business decision-making.

Operating within the Workday Payroll Administrator security role, this position requires strong operational payroll experience and an understanding of how Workday transactions, such as hires, job and compensation changes, benefits updates, time, leaves/absence, and other employee data changes—impact payroll processing.

The ideal candidate has both accounting and payroll expertise, high attention to detail, and the ability to function as an effective Oracle and Workday user.

Location: This is a hybrid role in Herndon/VA, Richardson/Tx or Salt Lake City/UT.

Key Responsibilities

Accounting Operations

• Process general ledger activity, account reconciliations, month-end close, financial reporting and ensure accurate financial records.
• Adhere/ensure adherence to procedures that support financial accuracy, payroll integrity, audit readiness and regulatory compliance.

Payroll Operations (Primary – U.S. & U.K.)

• Manage U.S. bi‑weekly and U.K. monthly payroll cycles.
• Serve as Workday Payroll Administrator and collaborate with HRIS for troubleshooting and technical support.
• Assist in payroll cycle preparation, inputs, batch ID creation, retro calculations, audits, reviews, and reconciliation.
• Review Workday transactions and employee data updates that impact payroll, including hires, terminations, compensation/job changes, addresses, benefits, time, leaves and absence.
• Create and manage comprehensive audit processes and checklists that encompass pre- and post-payroll processing, monthly, quarterly and annual reviews, and action accordingly; create and/or embed payroll best practices throughout payroll processing.
• Monitor Workday Inbox items and business process activity to ensure timely and accurate payroll inputs.
• Review work locations, tax jurisdictions, employee address changes, reciprocity considerations, earnings, deductions, benefits, gross‑ups, and leave/time‑related impacts.
• Process payroll adjustments, off‑cycle payments, manual entries, and corrections.
• Partner with OSV for payroll settlement, support, and issue resolution.
• Respond to employee payroll inquiries and help ensure timely resolution.
• Identify and implement payroll process improvements, documentation enhancements, and operational efficiencies.

Year-End & Year-Start Support

• Support year‑end and year‑start activities, including data validations, tax updates, W‑2 processing support, benefit updates, and payroll reconciliations.
• Coordinate with internal teams and payroll providers to ensure accurate year‑end reporting.

Compliance & Tax Support

• Support compliance with federal, state, and local U.S. accounting, tax & payroll regulations as well as UK regulations.
• Apply knowledge of multi‑state payroll requirements involving relocations, remote work, jurisdiction changes, and state‑specific rules.
• Partner with internal teams and providers to support compliant payroll processing.

Workday Payroll Responsibilities

• Use Workday payroll functionality to support payroll processing and employee data changes.
• Execute or support Workday EIB uploads for payroll‑related updates.
• Support testing and validation of payroll impacts from Workday releases, business process changes, and system enhancements.
• Collaborate with HRIS to troubleshoot issues, validate results, and identify process improvement opportunities.
• Understand Workday business process flow and its impact on downstream payroll calculations.
• Utilize Workday reports and payroll outputs for audits, reconciliations, and issue identification.
• Maintain payroll procedures, documentation, checklists, and knowledge‑sharing materials.

Cross-Functional Partnerships

• Partner with HR on payroll‑related employee changes, hires, terminations, and data corrections.
• Work with Benefits teams to validate benefit deductions and payroll impacts.
• Collaborate with HRIS on Workday payroll processes, security access, troubleshooting, testing, and system improvements.
• Support Accounting and Finance with payroll reporting, documentation, operational accounting activities, and financial reporting needs.

Required Knowledge & Skills:

• Experience processing financial transactions in Oracle and managing payroll processing in a Workday payroll environment, specifically managing both accounting operations and payroll for at least the previous two consecutive years.
• Strong understanding of accounting and payroll operations, G/L, inputs, earnings, deductions, adjustments, audits, and reconciliations.
• Ability to understand how Workday employee data changes affect payroll results.
• Experience with multi‑state U.S. payroll requirements and UK requirements.
• Ability to partner with HRIS to troubleshoot payroll system issues and support testing.
• Experience with third-party processing, OSV (OneSource Virtual) preferred.
• Proficiency with payroll reporting tools and Microsoft Excel.
• Strong analytical skills with the ability to identify discrepancies and resolve payroll issues.
• Effective communication and collaboration skills across HR, HRIS, Benefits, Accounting, Finance, and external partners.

Preferred Characteristics

• High ownership, accountability, and attention to detail.
• Comfortable in a role combining payroll operations, Workday functionality, and accounting support.
• Interest in expanding Workday expertise and broader accounting operations knowledge.
• Commitment to continuous learning through training and professional development.
• Adaptable and comfortable in a dynamic environment with shifting priorities.

A reasonable estimate of the base salary range for this role is:

$104,000.00-147,800.00 USD

The actual salary offered may vary within the range based on a candidates' unique experience, locale, and business needs. In addition to a base salary and bonus plans, Everfox offers a generous benefits package including flexible PTO, a 401k match, and contribution to healthcare coverages. Our Talent Acquisition team will provide specific information regarding bonus eligibility and benefits offerings.

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Don’t meet every single qualification? Studies show people are hesitant to apply if they don’t meet all requirements listed in a job posting. If there is something slightly different about your previous experience, but it otherwise aligns and you’re excited about this role, we encourage you to apply. You could be a great candidate for this or other roles on our team.

Everfox is an equal employment opportunity employer and complies with all applicable federal, state, and local laws prohibiting discrimination. Everfox does not discriminate against any employee or applicant based on race, color, religion, sex, age, national origin, disability, veteran status, marital status, medical condition, or any other category protected by applicable law. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by sending an email to [email protected].

Everfox is a Federal Contractor. Certain positions with Everfox require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.

Applicants must have the right to work in the location to which you have applied.

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