Billing Administrator

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from diverse backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.

Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer.

This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

As the Billing Administrator, you are responsible for coordinating billing requirements for various partners, secretaries, and their clients and supporting the Sr. Billing Administrators and Billing Manager, as directed.  Requirements entail billing processes, services, and procedures to ensure accurate and timely entry into the firm’s billing system, while maintaining a high level of customer service. 

What You’ll Do:

Invoice Preparation

• Order, prepare, and distribute pre-bills for assigned billing partners/accounts and help with same for over-flow needs of the billing team members
• Transmit electronic billing (“eBilling”)
• Prepare, produce, and finalize invoices for assigned accounts and for over-flow demands

Client/Attorney Requirements

• Coordinate special client billing requests with Billing Manager
• Respond in a timely manner to Client Accounting emails and help line calls
• Assist with preparing client and/or attorney analyses as needed
• Address revised invoice balances as client issues are surfaced
• Responsible for client audit report preparation
• Maintain client/matter maintenance information in coordination with the Billing Compliance team
• Work collaboratively with collection coordinators on accounts receivable issues
• Assist with bill preparation for more sophisticated bills and/or on-demand requirements as available (both manual & electronic)
• Responsible for maintenance and follow-up on available unallocated funds
• Reprint posted invoices and provide copies as necessary
• Produce ad hoc reports as requested
• Assist with billing overflow from other offices as needed
• Update billing addresses and payer information as needed

Who You Are:  

• A minimum of 1-3 years’ experience working in a professional services environment, law firm billing experience preferred
• Experience with financial/billing software packages and Finance/Accounting organizational operations.  “Aderant Expert” Billing System experience preferred.
• Experience with electronic billing transmission on a variety of eBilling platforms, eBillingHub experience a plus
• Ability to adhere and apply billing department policies and procedures
• Ability to communicate with all levels of the firm professionally and tactfully
• Ability to provide a high level of customer service in a fast-paced environment
• Ability to handle a high-volume of tasks while maintaining attention to detail and prioritizing, as necessary
• Proficiency in MS Office; strong knowledge of Excel preferred

#LI-Hybrid

#LI-MS1

Consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status,  disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.

Please note: Various agencies of the United States government require employers to collect information on applicants and employees. The National Association of Law Placement (NALP) and certain clients request us to keep track of certain aggregate information regarding lawyers. EEO information requested on this application is for purposes of compliance with these recordkeeping and reporting requirements and to determine recruiting and employment patterns. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.