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United Parcel Service

Ships packages and freight around the world

Administrative Assistenz - BEM & Arbeitsrecht

Administrative SupportConfirmed live in the last 24 hours
Part-timeCologne, GermanyNo salary listed

About the Job

Requirements

  • Completed commercial vocational training or comparable professional experience.
  • Very good knowledge of Microsoft Office.
  • Very good written expression and confidence preparing professional correspondence.
  • Good spoken and written English.
  • Ability to coordinate and prioritize multiple concurrent cases, appointments, and deadlines in a structured way.
  • High degree of loyalty, discretion, and confidentiality.
  • Ability to handle sensitive and personal data securely.
  • Strong organizational skills and a structured, careful working style.
  • Flexibility and ability to work in a team.
  • Ability to work independently and responsibly.

Responsibilities

  • Provide administrative and organizational support to the occupational reintegration management and employment law departments.
  • Maintain and update case, master, and process data in HR and specialist systems.
  • Create and prepare presentations, summaries, statistics, reports, and analyses.
  • Prepare and send invitations and deadline letters to employees.
  • Manage and archive legal documents and other relevant records.
  • Coordinate, arrange, and schedule appointments for employees.
  • Communicate and coordinate with employees, supervisors, public authorities, courts, the works council, and the representative body for employees with severe disabilities.
  • Serve as the first point of contact for general employee and department inquiries, and receive, assign, and forward inquiries and documents to the appropriate contacts.
  • Maintain follow-up records independently and track open cases, responses, appointments, and deadlines.
  • Support the maintenance, development, and digitization of administrative processes and filing structures.
  • Provide administrative preparation and follow-up for occupational reintegration appointments and employment law matters, including compiling and preparing required documents.
  • Check incoming documents for completeness and follow up on missing information and records.
  • Perform general administrative office duties.

Desired Qualifications

  • Experience in an administrative HR environment.
  • Initial knowledge of employment law or occupational reintegration management.
  • Experience handling confidential personnel records.
  • Knowledge of SAP or comparable HR systems.
  • Experience with digital document management and filing systems.
  • Good knowledge of AI-supported applications, especially Microsoft Copilot, and interest in actively developing their use to optimize administrative processes.

About the Company

United Parcel Service

Ships packages and freight around the world

United Parcel Service picks up packages from businesses and households and delivers them by truck and plane to addresses around the world. Beyond small parcels, it moves heavy freight, clears imported goods through customs, and runs warehouses and distribution for other companies. Each package is scanned as it passes through local centers and regional sorting hubs, which lets senders and recipients track it from pickup to doorstep. Customers pay shipping rates set by package weight, size, distance, and speed, while large shippers negotiate their own contract rates. UPS was founded in 1907 in Seattle as a messenger service and is based in Atlanta, Georgia.

Company size
10,001+
Company stage
IPO
Headquarters
Atlanta, GA
Founded
1907

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