Fiscal Program Analyst

Fiscal Program Analyst

Job Overview

Location: Lloyd Corporate Plaza

Schedule: Monday through Friday, typically 8:30 a.m. to 5:00 p.m.
Salary: $82.160 - $88,006/yr

The Fiscal Program Analyst serves as the primary financial resource for multiple major programs, partnering with Program Managers, Directors, and Senior Directors to ensure accurate financial reporting and support informed decision-making. This role analyzes and validates program-related financial data within Workday and OCHIN Epic, ensuring the reliability of monthly financial reports and helping leaders understand the operational drivers behind financial performance. The Fiscal Program Analyst also supports the annual budgeting process, provides fiscal management training to Program Managers, and delivers analysis of monthly financial results.

The job incumbent must understand, appreciate, and respect the differences within our Cascadia community.   As such, it is expected that this position promotes integrated care, our vision of trauma-informed and person-first approaches and helps create a work environment of acceptance.

Essential Duties

This position description is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.  Management reserves the right to modify, add or remove duties as necessary. 

General

·       Establish, monitor, and reconcile contract and grant budgets, ensuring accurate invoicing and accounts receivable management.

·       Prepare monthly financial statements in collaboration with the Controller, Accounting, and Finance teams.

·       Submit contract and grant billings in accordance with funding requirements and established reporting deadlines.

·       Analyze financial performance for assigned programs, identify variances, and provide recommendations to support fiscal accountability.

·       Review contract terms and financial implications, providing analysis and recommendations to Program Managers prior to contract execution.

·       Train and support Program Managers and Directors in budgeting, financial management, cost containment, and interpretation of financial data.

·       Serve as a resource for financial reporting, analysis, grant applications, and RFP submissions.

·       Prepare ad hoc financial and operational reports using Workday, Epic, and other reporting systems.

·       Interpret and communicate financial information to support informed business and operational decision-making.

·       Perform other duties as assigned.

Regulatory & Compliance

·       Monitor contract and grant activities for compliance with funding and regulatory requirements.

·       Ensure accurate and timely submission of invoices, financial reports, and reimbursement requests.

·       Maintain documentation to support audits, reviews, and monitoring activities.

·       Reconcile financial records and resolve discrepancies to ensure accuracy and compliance.

·       Assist with internal and external audits and data requests.

·       Ensure adherence to organizational policies, internal controls, and accounting standards.

·       Track reporting deadlines and compliance requirements for assigned contracts and grants.

·       Maintain financial records in accordance with regulatory and record retention requirements.

·       Identify potential compliance risks and recommend corrective actions.

·       Communicate compliance requirements and financial obligations to program leadership.

·       Adhere to mandatory abuse reporting laws, HIPAA and 42CFR regulations requirements.

·       Complete annual employee training requirements on a timely basis.

·       Participate in all scheduled staff meetings, supervision sessions, and other departmental and agency meetings.

Qualifications

Education:

Required:

A bachelor’s degree in finance, accounting, or related field from an accredited college or university.

Experience:

Required:

Minimum of two years related experience

Preferred:

Progressive experience working in a nonprofit or healthcare agency is preferred. 

Specialized Knowledge, Skills, and Abilities:

Effective communication and active listening skills.

Demonstrated effective interpersonal and customer service skills.

Knowledge of accounting principles, budgeting, financial reporting, and grant/contract management.

Knowledge of financial compliance requirements, billing processes, and funding regulations.

Skill in preparing financial statements, invoices, budgets, and analytical reports.

Skill in conducting variance analysis and interpreting financial data to support decision-making.

Skill in using financial systems and reporting tools, including Workday, Epic, and Microsoft Excel.

Ability to manage multiple contracts, grants, deadlines, and competing priorities effectively.

Ability to identify financial issues, develop recommendations, and implement solutions.

Ability to communicate complex financial information clearly to diverse audiences.

Ability to train and support managers in budgeting, fiscal management, and cost control practices.

Ability to maintain accuracy, confidentiality, and attention to detail in a fast-paced environment.

Other:

Must have the ability to travel to multiple locations throughout the Portland Metro area.

Must have the ability to perform CPR and properly use AED equipment. BLS certification training will be provided within the first 60 days of hire for client-facing staff, and CPR certification training will be provided within 120 days for all other staff. Certification must remain current.

Core Competencies

Teamwork:

Contribute to a culture that promotes cooperation, respectful communication, and mutual trust. Collaborate across interdisciplinary teams by working together and sharing ideas, skills, and knowledge to achieve common goals. Foster environment that fuels creativity by combining differing perspectives and experiences to generate innovative solutions.

Ethics, Values, & Integrity:

Maintain a respectful work environment where decisions are transparent and objective. Hold yourself and Cascadia Health accountable for their actions while contributing to a positive organizational culture.

Emotional Awareness:
Understand and manage one’s own emotions while respecting diverse emotional expressions and communication styles of others. This includes recognizing the varied ways emotions can influence thoughts and behaviors and adapting interactions to enhance interpersonal effectiveness and self-awareness.

Culture:

Positively contributes to a work environment that values all individuals. Evaluate social situations to determine what is expected or required to recognize the feelings and intentions of others.

Safety:

Actively contribute to the safety and welfare of the Cascadia community through prevention, education, and awareness. Participate in and promote a work environment that identifies and prevents workplace safety issues.

Working Conditions

Work is performed in an office setting.  There is regular exposure to the elements and moderate physical and environmental demands associated with this position.  The work involves addressing new and unusual circumstances, requiring flexibility in time management and exercising sound judgement.

Cascadia is an Equal Opportunity Employer. If you need assistance or an accommodation due to a disability, you may contact us at 503.963.7654.

Employees are responsible for obtaining and maintaining all licenses, certifications, registrations, and other credentials required for their position. Required credentials must remain active and in good standing as a condition of employment. Candidates are encouraged to familiarize themselves with any applicable credentialing requirements, including associated fees and renewal or maintenance obligations, prior to applying.

Benefits

We offer generous benefits for our full-time and part-time employees (20 hours + pro-rated) including:

• Generous Paid Time Off Package - Full-time employees earn 6 weeks of PTO in their first year!
• Medical and Dental Coverage (begins 1st of the month following hire date)
• VSP Vision Discount Plan
• 403(b) Retirement Plan - Eligible after 60 days with immediate 100% vesting and a 1-to-1 company match up to 3% per pay period, plus the opportunity for an additional discretionary contribution (up to 5%) at the end of the fiscal year.
• Flexible Spending Account (FSA) (Medical, dependent care, and transportation options)
• Short-Term Disability, Long-Term Disability, and Life Insurance
• Paid Bereavement and Jury Duty Leave
• Length of Service Award
• Voluntary Life Insurance
• Supplemental Insurance
• Student loan forgiveness options

Wellness Benefits:

• Employee Assistance Program (EAP)
• Bike to Work Reimbursement

Starting Rate Range in USD ($)

$80,525.49 - $86,286.18