Building Mechanical and Utility System Project Manager

Job Title

Building Mechanical and Utility System Project Manager

Department

Project Engineering

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

80,000

Position Salary Maximum

108,000

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2025-12-03

Job Description Summary

Responsible for the project management of all assigned engineering systems construction and alteration projects for Miami University including, but not limited to, mechanical systems and equipment as well as systems and components involved in energy management and building automation systems and other scopes as needed. Coordination with various agencies such as the Ohio Facilities Construction Commission and related state agencies, Associate Architects and Engineers, construction firms, University departments, and the Physical Facilities staff is as required.

Job Description

Duties/Reponsibilities:

Overall project management responsibilities for assigned engineering projects of various sizes and types from initiation through project closeout. Duties include oversight of initial planning, scope of work determination, cost estimate reviews, competitive bidding, contractor negotiations, cost control, work inspections, scheduling, work coordination, move planning and management, project close out, and post occupancy follow up.

• Project Planning – Meet with departments to determine needs and project feasibility.
• Scope of Work Determination – Develop an accurate scope of work, to include all systems for a complete scope determination.
• Project Oversight – Oversight for job costs, including change orders; prepares project status reports, reviews requests for payment by consulting A/E’s and contractors, control payment by valuation of completed work.
• Work Coordination – Responsible for coordination between various trades, suppliers, and end users to ensure timely and proper completion of project.
• Project Close Out – Inspection of contractor work to ensure compliance with all project requirements, follow up to be sure contractor completes all final inspection work tasks, and to ensure submission of accurate record drawings and operations and maintenance manuals, conduct post occupancy interviews.

Coordination with department representatives and review of documents for compliance with University Standards.

• Acts as a mechanical / HVAC technical representative to other PMs for assigned projects managed by the Planning Architecture & Engineering Division of PFD. Reviews design drawings and specifications with the engineering associate to ensure that designs meet The University’s standards, and reports major design issues to the project manager.
• Assists with updating the mechanical portion of the University Construction

Standards including working to develop the engineering requirements when programming new buildings and major building renovations

Coordination with project managers to provide on-site technical expertise.

• Works with the project manager (on their assigned projects to technically assist) and the contractors throughout the construction period and the final commissioning of HVAC equipment and systems as needed to ensure compliance with Standards and Contract Documents, and that the installations meet the intent of their designs. Reports contract deficiencies to the Project Manager.

Assists in the development and implementation of Planning Architecture & Engineering Objectives; develops and pursues personal goals and objectives that are in alignment with, and supportive of, Divisional goals.

Maintains knowledge of current codes and ensures that all applicable codes are followed on assigned projects. Submits reports as required to comply with requirement of State agencies and other agencies having jurisdiction over inspection.

Assists the Director of Planning, Architecture, & Engineering and the Director of Energy Systems in formulating and directing policies and methods to meet total energy management needs and consumption reduction goals.

Supports Divisional LEAN continuous improvement efforts, sustainability initiatives, customer service philosophy, and productivity expectations with a focus on: effective and efficient solutions for the University.

Minimum Requirements:

• 5 years of experience with installation or commissioning of building mechanical systems for a licensed contractor; and a minimum of 5 years of experience in project management with an engineering firm or mechanical based contractor, a facility-owner representative and/or military. (OR)
• Associate or higher level degree in engineering; and a minimum of 5 years of experience in project management with an engineering firm or mechanical based contractor, a facility-owner representative and/or military.
• Requires a valid driver's license and the ability to be a qualified driver under the Universities MVR policy.

Required Knowledge, Skills & Abilities:

• The position requires sound knowledge and experience with managing project budgets, schedules, and other project management duties. It requires the ability to organize, prioritize, and perform under pressure in both public contact and internal departmental capacity.
• Responsibility: Information and direction are given primarily verbally. The coordination and review of work are the responsibility of the incumbent. All duties are performed within the scope of the objectives of the Department as well as other applicable guidelines.
• Difficulty: Position requires dealing with a wide range of complex technical and project manager related tasks where frequent independent interpretation and decision is required. Position directly affects the effectiveness of the Physical Facilities Department and the University community.
• Personal Relations: Position requires face-to-face, telephone and written communications with all levels of the University community and a wide spectrum of outside agencies, schools, and vendors. These communications will range from a simple exchange of information, to requests for assistance or service, to more complicated inquiries related to proposed work or work in progress.

Preferred Qualifications:

• Bachelor’s degree with major/focus in Mechanical Engineering
• Professional Engineering licensure

Preferred Knowledge, Skills & Abilities:

• Professional registration in the state of Ohio.

Additional Position Information (if applicable)

Required Application Documents

Resume / Cover Letter

Special Instructions (if applicable)

None

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560.

Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.