At least two years of experience in the commercial construction field.
Computer skills in Microsoft Office Suite, including Excel, Word, and Outlook, and Adobe and/or Bluebeam are required.
Experience in basic accounting and Procore.
Responsibilities
Take general direction from the Project Manager and perform assigned tasks.
Provide general support to the project team from project commencement through completion.
Help develop a document control log and, with assistance from the assigned Project Engineer and Project Manager, set up current documents in an electronic or web-based data file that is easily updated and accessible. Regularly update logs and files to contain the most recent documents.
Track subcontracts and change orders.
Track and maintain subcontractor Certificates of Insurance.
Assist the Project Engineer or Project Manager in developing submittals in Procore.
Help establish procedures and protocols with the Owner, Architect, and Engineers for processing and distributing submittals. Prepare and maintain a submittal log for the duration of the project.
Prepare and maintain an RFI log. With guidance from the Project Manager and Project Engineer, prepare written RFIs from their drafts and submit them as directed.
Assist the Project Manager and Project Engineer in preparing Owner Change Order requests. As directed, distribute document revisions to the appropriate subcontractors and vendors, prepare formal written RFCOs from drafts prepared by the Project Manager, and submit them as directed.
Assist the Project Manager, as directed, in preparing and issuing written Subcontractor and Vendor Change Orders from prepared drafts.
When directed, prepare and issue meeting minutes from Subcontractor Coordination or OAC meetings, or other meetings conducted by the Project Manager or Project Engineer.
Issue written correspondence to Owners, Architects, Subcontractors, or other project-associated companies as directed, using drafts prepared by the Project Manager.
Perform miscellaneous administrative tasks as needed, including copying documents, arranging mail or overnight deliveries of documents and correspondence, preparing job files, and filing project documents.
Assist with closeout of completed projects, including collecting and submitting closeout documents and distributing the punch list as directed by the Project Manager.
Rycon Construction is an employee-owned company (ESOP) that provides construction management, general contracting, design-build, and program management services nationwide. An ENR Top 400 Contractor, ENR Top 100 Green Contractor, and BD+C Top 150 Contractor with nine offices, Rycon specializes in new construction, renovations, and adaptive reuse projects. From large-scale developments to small, fast-track interior fit-outs, Rycon is equipped to deliver a comprehensive range of services across all project types. Rycon’s portfolio includes projects in aviation, healthcare, higher education, industrial/warehouse, commercial, multi-unit residential, student housing, food service/dining, data centers/mission critical, retail, financial, self-storage, government/municipality, and LEED facilities. We have an in-house Architectural Finishes & Specialty Fabrication Division that ships/installs nationally.
We are seeking an experienced Project Coordinator at our Arlington office.
What you will do:
Take general direction from the Project Manager and perform tasks as directed.
General support of the project team from commencement to completion.
Help to develop a document control log and with assistance of the assigned Project Engineer and Project Manager, set up the current documents in an electronic file or web-based data file that are easily updated and accessible. Update logs and files regularly to contain the most recent documents.
Subcontract and change order tracking.
Subcontractor Certificate of Insurance tracking and maintenance.
Assist the Project Engineer or Project Manager in the development of the Submittals in Procore
Help to establish procedures and protocol with the Owner, Architect and Engineers for processing and distribution of submittals. Prepare and maintain a Submittal Log for the duration of the project.
Prepare and Maintain an RFI Log. With guidance and direction from the Project Manager and Project Engineer, prepare written RFI’s from drafts prepared the Project Engineer or Project Manager and submit as directed.
Assist the Project Manager and Project Engineer in the preparation of Owner Change Order requests. As directed, distribute document revisions to the appropriate subcontractors and vendors, prepare formal written RFCO’s from drafts prepared by the Project Manager and submit as directed by the Project Manager.
Assist the Project Manager as directed in preparing and issuing written Subcontractor and Vendor Change Orders from pre-prepared drafts.
If so directed, prepare and issue Meeting Minutes from Subcontractor Coordination or OAC meetings or any other meeting conducted by the Project Manager or Project Engineer.
Issue any written correspondence to Owners, Architects, Subcontractors or other companies associated with a project as directed, from drafts prepared by the Project Manager.
Perform other miscellaneous administrative tasks as needed such as copying documents, arranging for mail or overnight deliveries of documents and correspondence, preparing job files, filing project documents, and other tasks as so directed by the Project Manager.
Assist with the closeout of a completed project including, collection and submission of all closeout documents and distributing the punch list as directed by the Project Manager.
What you will need to be successful:
Minimum of two (2) years’ in the commercial construction field.
Computer Skills Required – Microsoft Office Suite (Excel, Word, Outlook), Adobe and/or Blue Beam required.
Experience in basic accounting and ProCore
At Rycon Construction, Inc. we believe outstanding employees build the foundation necessary for excellence in business. It is with this belief that we are always looking for the best qualified and most talented employees to become part of our team. Rycon offers advancement opportunities along with an excellent salary and benefits package that includes, medical, dental, vision, 401k and ESOP (Employee Stock Ownership Plan). Qualified candidates will be required to submit to a background screening upon acceptance of an offer.
Rycon Construction Inc. is an Equal Opportunity Employer.
Attention: All third-party agencies, headhunters and recruiters
Rycon Construction is not accepting candidate submission by unsolicited third parties to any company email address. All unsolicited candidates will be rejected, and Rycon Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Rycon Construction will not be obligated and will not under any circumstances pay any fees to said third party candidates in an unsolicited manner.
Rycon Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have a signed agreement in place. All contact with Rycon Construction from third parties must be through our Human Resources department. Outside recruiters are not to contact hiring managers directly. Any contact made outside of Rycon’s Human Resources department by a third party will cancel any future business relationship between the third party and Rycon Construction.