Procurement Staff

Job Description

•Support the procurement and distribution activities of goods (general/medicine/alkes) in the Hospital related to the ordering/purchasing process, negotiation, up to delivery of goods to ensure that the Hospital's needs for medicines, medical equipment, services and general goods are met in full on time in accordance with established service standards and procedures

•Looking for suppliers for equipment/goods/services needed by users in hospitals based on request forms and following presentations/demos of goods/services/equipment to be purchased to guarantee the quality of goods and efficiency of purchasing costs

•Negotiate prices with suppliers of goods/services/equipment to be purchased to ensure the efficiency of costs incurred by the Hospital

•Carry out the pre-order process for routine and non-routine goods, including creating and completing POs to all relevant departments and sending POs to suppliers to ensure order requests are processed in a timely manner by suppliers

•Carry out the ordering process by telephone or purchase goods outside the hospital environment if necessary to facilitate all types of requests for goods/equipment/services that are within the scope of responsibility

•Ensuring the completeness and accuracy of administrative data related to the process of ordering, negotiating and purchasing goods/equipment/services including goods receipts (TTB), revising prices for routine medicines/goods and making cash receipts according to needs

•Follow up with suppliers on goods/equipment/services that have not been received according to the standard time for receiving goods to anticipate if there are delays or problems that occur

•Collect required data and/or create reports related to operational activities to be reported to superiors

•Implement procedures and practices for quality and safety services, including attending training, collecting data, documenting and/or making reports needed to support the achievement of hospital wide indicators and related department/unit targets

Qualifications

•Bachelor Degree from Supply Chain Management, Business Administration, Healthcare Administration, or any related major

•Have minimum 1 years work experience in procurement, inventory management, or administrative support is preferred but not always required

•Basic understanding of procurement processes, inventory management, and supplier relations.

•Familiarity with procurement regulations and compliance standards applicable to healthcare settings.

•Strong organizational skills for managing orders, inventory, and procurement documentation.

Additional Information

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