Employer Engagement Coordinator

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

The College of the Liberal Arts at Penn State University is seeking a highly organized, detail-oriented, and proactive Employer Engagement Coordinator to provide temporary, part-time administrative and project coordination support for the College's strategic employer engagement and partnership development initiatives.

Working closely with the Strategic Partnerships and Employer Engagement Specialist, the Coordinator will support the development and management of employer relationships, conduct research on prospective employer partners, and assist with tracking partnership opportunities and outcomes.

This position plays an important role in strengthening the College's employer engagement infrastructure and expanding opportunities for Liberal Arts students to connect with employers through internships, experiential learning, and post-graduation employment.

The ideal candidate is a strong communicator and project coordinator who is comfortable managing multiple priorities, conducting independent research, maintaining accurate records, and supporting projects in a fully remote environment.

Key Responsibilities:

1. Employer Database and Pipeline Management

• Assist with maintaining and organizing employer records within HubSpot including organizational profiles, employer contacts, outreach history, meeting notes, and follow-up activities.
• Track employer engagement activity, relationship development, and next steps to ensure timely follow-up and continuity of outreach.
• Maintain accurate and up-to-date employer information and identify opportunities to improve database organization and data quality.
• Support the organization and management of employer engagement records, templates, and shared resources.

2. Employer Prospect Research and Development

• Research and identify prospective employer partners across priority industries and geographic regions.
• Compile information on prospective organizations, including hiring needs, internship and early-career programs, relevant job functions, Penn State alumni connections, and potential employer contacts.
• Develop and maintain targeted employer prospect lists to support strategic outreach and partnership development.
• Monitor employer websites, career pages, and other resources to identify relevant internship and employment opportunities for Liberal Arts students.

3. Reporting, Internship, and Opportunity Tracking

• Assist with maintaining employer engagement dashboards and tracking progress across the employer engagement pipeline.
• Assist with compiling and organizing data related to employer outreach, meetings, engaged partners, active partnerships, and student opportunities.
• Research and track internship, experiential learning, and early-career employment opportunities relevant to Liberal Arts students.
• Assist with preparing periodic reports, presentations, and summaries to communicate employer engagement activities and outcomes.
• Support the development and maintenance of processes and tracking tools to improve operational efficiency and program management.

4. Employer Engagement Activity and Meeting Coordination

• Assist with planning and coordinating employer engagement activities and meetings.
• Maintain records of employer participation and identify opportunities for continued engagement.

Qualifications and Desired Skills:

• Strong organizational, administrative, and project coordination skills, with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Strong research and information-gathering abilities.
• Proficiency with Microsoft Office or Google Workspace applications, including Excel or Google Sheets.
• Experience with CRM platforms, databases, or project management tools; familiarity with HubSpot is a plus.
• Ability to manage multiple projects, prioritize tasks, and meet deadlines independently.
• Strong interpersonal skills and the ability to collaborate effectively with colleagues and external stakeholders.
• Comfortable working independently in a fully remote environment.

Work Schedule and Position Details:

This is a temporary, part-time, fully remote position averaging approximately 20 hours per week. The work schedule will be flexible and established in coordination with the Strategic Partnerships & Employer Engagement Specialist to support ongoing projects, employer engagement activities, and departmental priorities. Please note: the schedule may occasionally need to flex around employer meetings or events, with advance coordination.

The position will generally follow a Monday-Friday workweek, with flexibility in daily scheduling. The coordinator should maintain availability during agreed-upon core collaboration hours to participate in meetings, coordinate projects, and respond to time-sensitive requests. Weekly priorities, deliverables, and deadlines will be established in collaboration with leadership.

• Employment Type: Temporary, part-time
• Hours: Approximately 20 hours per week
• Work Arrangement: Fully remote
• Reporting Relationship: Strategic Partnerships and Employer Engagement Specialist, College of the Liberal Arts, Penn State University

Compensation:

The starting rate for this job is $25.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

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Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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