Document Controller
ASRC
Document Controller
ASRC
Alaskan-owned firm with six business lines
ABOUT ASRC ENERGY: WINNER OF THE BEST PLACE TO WORK BY ALASKA BUSINESS MAGAZINE IN 2023, 2024 & 2025
ASRC Energy Services, LLC is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 14,000 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.
We’re proud to be recognized as a Best Place to Work by Alaska Business Magazine in 2023, 2024, and 2025, a Most Loved Workplace by Best Practices Institute, and a Best Company to Work For in Alaska by MSN Money, 24/7 Wall St., and Zippia. We’ve also earned multiple ConocoPhillips Supplier Recognition Awards for Focus on Execution.
Reporting to the Senior Project Services Manager, the Town based Document Controller works closely with the Project Team in a Project Services support role. This role provides project document control support to project personnel and serves as a key interface for project contractor document control staff. This role is responsible for providing care, custody, and control of compliance-controlled Project documentation.
As a Santos representative, it is required that this role provides Safety and Environmental leadership. This role is required to participate in Contractor and Santos safety meetings and is required to speak up if unsafe acts are witnessed.
The Town based Document Controller contributes to the following key project services processes and deliverables in support of project execution.
Demonstrate an understanding of the project scope, execution plan, various contracting scopes of work and how they affect document control management.
A solid understanding of industry standards around the management of various types of Documents and Drawings including Engineering, Construction, Fabrication, Vendor, As-Builts, and Turn-over Document Management processes and tasks.
Remain fully compliant with the safety standards at all times.
Facilitate and manage the proper care, custody and control of compliance-controlled documents including, but not limited to routing, publishing, distribution, printing, auditing, and storing on the various project repositories.
Facilitate and administer management of the electronic project document management system.
Initiate and administer the technical review process including initiating technical reviews of documents and drawings in Pims, assigning the correct reviewers and returning finalized comments back to the originating Contractor.
Coordinate and/or provide training and guidance to Engineering & Fabrication Contractor document control teams to ensure adherence to Santos's document control requirements.
Manage and update the Document Review and Approval Matrix (DRAM) with current approvals and distribution by team/scope.
Manage and update the Document Distribution Matrix with current approvals and distribution by team/scope.
Facilitate the formal transmittal of Santos documents to contractor organizations.
Facilitate the formal review and acceptance of contractor / vendor created deliverables.
Audit non-technical content and resolve drawing package discrepancies working with contractors as needed.
Provide proactive escalation as needed when Document control issues require awareness and/or intervention from Project team members outside of the Document control team.
Provide information as needed on document/drawing processing metrics to support weekly Document Control management reporting.
Ensure the overall quality of the documentation effort by facilitating the continued development/improvement, review and communication of Document Control procedures, processes, templates, and plans.
Facilitate care, processing, control, and technical reviews of documents and drawings in Pims DCS & SharePoint, including routing, transmitting, publishing, distribution, work package non-technical content auditing, printing, general auditing, and storing via and on the various Project repositories
Facilitate the continued improvement, development and review of Document Control processes, procedures, document/drawing distribution matrices, and templates for Santos Document Control and Contractor provide Document Control plans.
Perform electronic project document management system lead duties including system updates to support project requirements. Act as SME to onboard new users and address user questions.
Maintain a working knowledge of the Client Operations document management system and management of change process; facilitate document management interface between Projects and Operations.
Attend pertinent project meetings, provide necessary inputs to regular reporting, and proactively escalate document control related issues as needed for awareness/necessary intervention.
Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.
Other duties will be assigned to this position as needed.
REQUIRED EXPERIENCE
Bachelor's degree or equivalent work experience in Business Administration, Library Science, Project, or Construction Management
At least 3 years of Document Control or related experience in the Oil and Gas industry
Excellent ability to complete multiple and diverse time bound tasks with high attention to detail/accuracy while determining the correct priority under minimal supervision
Exceptional productivity and communication skills
Must have the ability to work as an interactive team-player or autonomously
Ability to work and thrive in a work environment that includes regular change and requires the individual to take initiative to seek clarity as well as patience
ASRC SHAREHOLDER OPPORTUNITIES
If you are an ASRC Shareholder looking for exciting training opportunities within ASRC Energy, Click here to learn more about the Nutaaq program.
WHY WORK WITH US
At ASRC Energy, people come first. We collaborate, value every contribution, and invest in the success of our employees, families, and communities. If you’re looking for meaningful work with a company that values safety, integrity, and growth, start your career with ASRC Energy and ASPIRE with us.
TOTAL REWARDS
ASRC Energy offers a competitive benefits package designed to support the health, financial well-being, and professional growth of our employees and their families.
We provide comprehensive medical coverage through the Federal Employee Health Benefits Plan (FEHB), as well as dental and vision insurance. Employees are eligible to participate in a 401(k) program with a company match of up to 4% and immediate vesting after just two pay periods. To further support employees and their households, we offer access to an Employee Assistance Program (EAP), along with a wide range of supplemental insurance options including voluntary life insurance, short- and long-term disability, accidental death and dismemberment (AD&D), pet insurance, legal services, identity theft protection, hospital indemnity, accident insurance, and critical illness coverage.
We are also committed to professional development by providing tuition reimbursement opportunities and internal learning resources through our ASPIRE Academy.
To learn more about our full suite of benefits, please visit our benefits page.
WORKING ON THE NORTH SLOPE
While working on the North Slope of Alaska, your lodging and food will be provided to you. All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift. Wi-Fi and Internet is free and available within the camp. Services vary depending upon where you are staying; however, most facilities offer housekeeping, self-serve laundry, commissary, mail, gyms, TV/Theater Room, etc. Each facility will have its own accommodation and policies that will be reviewed upon on-site orientation.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment requirements outlined below are representative of those necessary to successfully perform the essential functions of this position. A post-offer, pre-hire Functional Capacity Evaluation (FCE) will be conducted to ensure an employee’s ability to safely meet job standards. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. Candidates must be able to comply with the ASRC Energy Driving Records and Motor Vehicle Use Policy, successfully pass a pre-employment drug test which may include both urinalysis and hair testing, and meet the physical requirements of working in a remote location under arctic conditions. In addition, candidates will be required to pass a Fit-for-Duty Exam, complete a background check, and obtain and maintain an access badge for the work location. The availability of this position is contingent upon the Company’s continued operational needs once training is completed.
Equal Employment Opportunity
AES and its subsidiaries are equal opportunity employers. Employment decisions are made without regard to race, color, sex, age, national origin, religion, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, physical or mental disability, protected veteran status, sexual orientation, gender, gender identity, genetic information, or any other status or characteristic protected by applicable law.
AES and its subsidiaries comply with applicable requirements of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA).
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Applicants requiring a reasonable accommodation during the application or hiring process may contact the AES Human Resources Team at (907) 334-1688.
For more information please visit: Workplace Discrimination is Illegal
NOTE TO ALL CURRENT EMPLOYEES
It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.
ASRC is a diversified, Alaska-based company owned by nearly 14,000 Iñupiaq shareholders. It operates six lines of business—government services, petroleum refining and marketing, energy support services, industrial services, construction, and resource development—serving government and commercial markets. Headquartered in Utqiaġvik with offices in Anchorage and elsewhere, it employs about 12,000 people worldwide. Its goal is to create value for shareholders and communities by growing sustainable, neighborhood-based employment and reliable services across its six lines of business.
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