Accounts Payable Associate

Company description

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day. 

Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at publicisresources.com

Overview

The key Accountabilities are, but not limited to:

• Ensure all vendor invoices received (media, non-media, expense claims) are booked in the ERP on the agreed timelines.
• All account queries and disputed to properly communicated with vendors, agencies, and within Resources internal team
• Processing of all staff expense claims against weekly timetable
• Payment of intercompany and overseas suppliers and RTCI’s
• Prompt and efficient handling of all supplier/staff/client queries
• Management of all filing requirements both written and online where appropriate.

• Coordination with Agency, clients, suppliers and within ReSources team to resolve issues that will achieve target goals
• Ensure prompt resolutions of any account queries and disputes
• Supplier reconciliations within monthly timetable
• Payment of intercompany and overseas suppliers are within guidelines and on time
• Ensuring all internal record management is maintained to comply with all audit standards

Experience/Qualifications

• 1 – 2 years of experience in AP role
• Worked in a fast paced high volume AP role will be a benefit
• Experience in media/advertising industry is an advantage but not necessary

Knowledge

• Financial accounting knowledge, particularly in accounts payable
• Sound knowledge of Spreadsheet and analysis skills

Skills (including technology)

• Knowledge of BCC systems
• Intermediate skills in Excel

Attributes/behaviours

• Strong attention to detail within a high transactional environment across multiple agencies
• Ability to communicate in both written and oral form to ensure queries are understood and resolved within timeframes
• Ability to influence suppliers on process improvement and change management projects as appropriate
• A team player who understands that working independently to achieve key tasks supports and enhances team delivering to customers.