Talent Acquisition Coordinator

ABOUT ORGANOX:

OrganOx is a commercial stage organ technology company dedicated to developing technologies to improve outcomes for patients with acute or chronic organ failure. The company was established as a spin out of the University of Oxford in 2008 and is now part of the Terumo Group. OrganOx is a pioneer in normothermic machine perfusion (NMP).  It's flagship platform, the metra®, is available for use in the U.S., Europe, Canada, and Australia. It has been utilized in over 7,000 liver transplants to date to keep donor livers in a metabolically active state outside the body enabling longer preservation times and functional assessment of the organ prior to transplant, leading to an increased number of organs available for transplant. Founded in 1921, Terumo Corporation (TSE:4543) strives to fulfil its mission of “Contributing to Society through Healthcare” by providing a comprehensive range of solutions in the fields of therapeutic procedures, hospital operations, and life sciences in more than 160 countries and regions.

Position Summary

The Talent Acquisition Coordinator plays a crucial role in facilitating the hiring of qualified candidates who align with our company goals and culture. Acting as the operational backbone of the talent acquisition team, the Talent Acquisition Coordinator supports global recruitment processes by managing scheduling, candidate communications and administrative tasks to ensure smooth hiring operations.

In this highly visible role, you will support OrganOx through our next phase of exciting growth, supporting a positive employer brand and candidate experience. As a key member of our team, you will be responsible for keeping the talent acquisition function organised and aligned, ensuring that information flows to the right people at the right time, keeping the recruitment process on track, and preventing delays and bottlenecks.

This is an on-site position in Oxford to ensure that recruitment processes run efficiently and that hiring managers and candidates have a seamless, positive recruitment experience.

Listed below are the major responsibilities of the role and a brief description of some of the key tasks to be performed. This list is not totally exhaustive.

Major Responsibilities

Under direction from the Talent Acquisition Manager, the Talent Acquisition Coordinator will be responsible for:

• Post job openings on various platforms (website, internal jobs page, LinkedIn, job boards etc), track application submissions, and maintain accurate candidate records in the applicant tracking system (ATS)
• Schedule interviews, coordinate calendars between candidates and interviewers, and send confirmation communications
• Prepare interview materials, process candidate travel or reimbursement requests, and assist with onboarding documentation
• Respond to candidate and hiring manager enquires regarding the recruitment process
• Support the preparation of offer letters, contracts and other offer management process documentation
• Support the management of recruitment invoices, raise purchase orders and process offer approval documentation
• Organise recruitment files, update status reports, and support team members with administrative tasks throughout the hiring cycle
• Act as a friendly and reliable point of contact for candidates throughout the recruitment journey
• Support the wider HR team with general administration as required
• Adhere to the letter and spirit of OrganOx’s Code of Conduct and all other company policies

Skills & Experience

• Previous recruitment coordination experience in a fast paced, high growth environment
• Demonstrable experience with recruiting or talent acquisition tasks such as scheduling interviews, tracking candidate applications and responding to candidate enquiries, providing candidates with post-interview feedback, generating interview materials and preparing offer management documentation.
• Strong organisational skills and the ability to manage multiple competing priorities
• Familiarity with applicant tracking systems or HR software
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
• Excellent written and verbal communication skills
• High level of accuracy and attention to detail
• Ability to handle confidential information with discretion
• Familiarity with key employment and data privacy requirements for recruitment, enabling correct handling of candidate data and ensuring compliance
• Professional, approachable, and proactive working style

Qualifications

• A combination of HR knowledge, basic understanding of employment law and data protection (UK GDPR), and experience in a similar role within talent acquisition
• CIPD Foundation qualification or recruiting-focused certification is preferred

At OrganOx, we value innovation, evidence, integrity, teamwork, respect, and passion. We offer competitive compensation and comprehensive benefits, including healthcare and retirement plans. We support work-life balance and provide opportunities for ongoing professional development.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation race, or any other characteristics protected by law.