AYANA Hospitality

Global hospitality group developing iconic destinations

Event Facility Manager

Facilities ManagementConfirmed live in the last 24 hours

Full-timeIndonesiaNo salary listedIn-person

About the Job

Requirements

A minimum diploma or degree in Hospitality Management, Facility Management, Engineering, Events Management, Logistics/Supply Chain, or a related field is required.
Three to five years of experience in venue or facility operations, banquet setup, or event logistics management in luxury hotels, resorts, or convention centers is required.
Two to three years of supervisory or managerial experience overseeing venue readiness, equipment inventory, setup crews, and logistics teams is required.
Strong practical knowledge of event venue management, including layouts, capacities, furniture configurations, staging and rigging, loading dock logistics, power, acoustics and temperature systems, outdoor weather contingencies, and equipment movement and transfer protocols is required.
Proven experience supervising logistics and equipment handling, including transfers, vendor loading and unloading, and inventory monitoring, in high-volume event environments is required.
A good understanding of basic audio-visual, lighting, and sound infrastructure and high-tech meeting room requirements is required.
Ability to lead and motivate setup, logistics, and teardown teams in peak-season, high-pressure settings is required.
Organizational and attention-to-detail capabilities, along with inventory and logistics tracking expertise, are required.
Problem-solving and quick decision-making under pressure are required.
Good knowledge of health, safety, fire, hygiene, and sustainability regulations is required.
Proficiency in Microsoft Office and hotel, facility, or logistics management systems, such as Opera and maintenance or inventory software, is required.
Fluency in written and spoken English is required.
Flexibility to work extended hours, weekends, public holidays, and peak periods is required.
Cultural sensitivity and commitment to the employer's luxury standards and Balinese hospitality are required.

Responsibilities

Oversee daily and weekly inspection, preparation, and readiness of all event venues and outdoor spaces before load-in.
Manage the full lifecycle of venues and equipment, including inventory control, preventive maintenance, repairs, replacements, and par stock levels across facilities.
Directly supervise the Logistics Supervisor to ensure effective monitoring of equipment transfers between venues and storage, safe and timely vendor and supplier loading and unloading, smooth indoor and outdoor equipment movement, and accurate real-time inventory tracking.
Coordinate and supervise venue setup and teardown crews to ensure accurate layouts, furniture placement, staging, dance floors, aisles, and décor rigging according to banquet event order requirements.
Maintain and control access to loading docks, back-of-house areas, storage rooms, and equipment staging zones during events; enforce vendor coordination and equipment security protocols.
Monitor and manage facility elements, including temperature control, acoustics, power distribution, lighting levels, Wi-Fi coverage, and outdoor weather contingencies.
Conduct pre-event walkthroughs with the Conference and Event Services Manager, Audio-Visual/Technical Manager, and Logistics Supervisor to verify venue condition, setup quality, logistics readiness, and compliance with safety and brand standards.
Identify and resolve facility and logistics issues, such as equipment delays, vendor unloading problems, minor repairs, and cleanliness, proactively before and during events.
Track venue wear and tear, damage reports, equipment movement logs, and maintenance records; coordinate major repairs or upgrades with Engineering/Maintenance.
Ensure compliance with health, safety, fire, hygiene, and sustainability regulations across event venues, equipment, and logistics operations.
Prepare post-event facility and logistics reports documenting condition, equipment usage and movement, issues resolved, vendor performance, and recommendations for improvement.

Desired Qualifications

Bahasa Indonesia is preferred.

Event Facility Manager | AYANA BALI

AYANA Hospitality · Bali, Indonesia · Full-time · Posted 2026-06-10

Workplace: on_site

Department: Food & Beverage

Description

The Event Facility Manager is responsible for the overall readiness, maintenance, presentation, safety, logistics, and operational performance of all MICE and wedding venues and related equipment at AYANA Convention Center and integrated resort facilities. This includes all indoor ballrooms, meeting rooms, courtyards, rooftop terrace, wedding chapels, outdoor lawns, and any other event spaces, together with associated furniture, staging, AV infrastructure, lighting, sound systems, and ancillary equipment.

The role oversees the Logistics Supervisor (who handles monitoring of equipment transfer, vendor loading/unloading, equipment movement across venues, and inventory accuracy) to ensure seamless logistics flow, efficient resource utilization, and flawless venue execution, supporting the Director of MICE & Catering in delivering superior guest experiences, high venue utilization, and operational excellence in a luxury integrated resort environment.

Responsibilities

Oversee daily/weekly inspection, preparation, and readiness of all event venues and outdoor spaces before load-in.
Manage full lifecycle of venue & equipment: inventory control, preventive maintenance, repairs, replacements, and par stock levels across all facilities.
Directly supervise the Logistics Supervisor to ensure effective monitoring of equipment transfer between venues/storage, safe and timely loading/unloading of vendors/suppliers, smooth equipment movement (indoor/outdoor), and accurate real-time inventory tracking.
Coordinate and supervise venue setup/teardown crews to ensure accurate layouts, furniture placement, staging, dance floors, aisles, and décor rigging per BEO requirements.
Maintain and control access to loading dock, back-of-house areas, storage rooms, and equipment staging zones during events; enforce protocols for vendor coordination and equipment security.
Monitor and manage facility-related elements: temperature control, acoustics, power distribution, lighting levels, Wi-Fi coverage, and weather contingencies for outdoor venues.
Conduct pre-event walk-throughs with Conference & Event Services Manager, AV/Technical Manager, and Logistics Supervisor to verify venue condition, setup quality, logistics readiness, and compliance with safety/brand standards.
Identify and resolve facility and logistics issues (e.g., equipment delays, vendor unloading problems, minor repairs, cleanliness) proactively before and during events.
Track venue wear-and-tear, damage reports, equipment movement logs, and maintenance records; coordinate with Engineering/Maintenance for major repairs or upgrades.
Ensure full compliance with health, safety, fire, hygiene, and sustainability regulations across all event venues, equipment, and logistics operations.
Ensure full compliance with health, safety, fire, hygiene, and sustainability regulations across all event venues, equipment, and logistics operations.
Prepare post-event facility and logistics reports: document condition, equipment usage/movement, issues resolved, vendor performance, and recommendations for improvements.

Requirements

Minimum diploma or degree in Hospitality Management, Facility Management, Engineering, Events Management, Logistics/Supply Chain, or related field
3–5 years of experience in venue/facility operations, banquet setup, or event logistics management in luxury hotels, resorts, or convention centers
At least 2–3 years in supervisory/managerial role overseeing venue readiness, equipment inventory, setup crews, and logistics teams
Strong practical knowledge of event venue management: layouts, capacities, furniture configurations, staging/rigging, loading dock/logistics, power/acoustics/temperature systems, outdoor weather contingencies, and equipment movement/transfer protocols
Proven experience supervising logistics/equipment handling (transfer, vendor loading/unloading, inventory monitoring) in high-volume event environments
Good understanding of basic AV/lighting/sound infrastructure and high-tech meeting room requirements
Ability to lead and motivate setup, logistics, and teardown teams in peak-season, high-pressure settings
Excellent organizational skills, attention to detail, and inventory/logistics tracking expertise
Strong problem-solving and quick decision-making under pressure
Good knowledge of health, safety, fire, hygiene, and sustainability regulations
Proficient in Microsoft Office and hotel/facility/logistics management systems (e.g., Opera, maintenance/inventory software)
Fluency in English (written & spoken); Bahasa Indonesia preferred
Flexible to work extended hours, weekends, public holidays, and peak periods
Positive attitude, cultural sensitivity, and commitment to AYANA’s luxury standards and Balinese hospitality

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About the Company

AYANA Hospitality

Global hospitality group developing iconic destinations

AYANA Hospitality designs and manages iconic travel destinations and voyages around the world. It creates resort properties and cruises that emphasize wellbeing, nourish the senses, and enrich the mind, pairing attentive service with thoughtful experiences. The company differentiates itself by prioritizing harmony with self, others, and nature, and by offering a “place of refuge” for every guest across its destinations. Its goal is to deliver exceptional service and meaningful inspiration through carefully crafted spaces and experiences that travelers can trust to refresh and uplift them.

Company size: 501-1,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Indonesia
Founded: 1996

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