Blackthorne Consulting

Executive Assistant

Executive SupportConfirmed live in the last 24 hours

Full-timeRemote in New ZealandRemote

About the Job

Requirements

NCEA Level 2.
Two years of experience directly supporting an executive leader or leadership staff.
Two years of experience using software programs including Microsoft PowerPoint, Excel, Outlook, and Word.
Two years of experience coordinating domestic travel.
Two years of experience coordinating or managing events, including multiple third-party vendors, transportation logistics, and other event-planning requirements.

Responsibilities

Handle sensitive business communications, data, and other information professionally, confidentially, and discreetly, both internally with employees and externally with clients and candidates.
Schedule appointments and meetings and closely maintain calendars for executive team members.
Answer phone calls and emails and take messages.
Take accurate and comprehensive notes at meetings.
Run errands as requested.
Plan business and personal travel for the CEO and executive team members, including flights, accommodations, and ground transportation.
Coordinate events, including writing and speaking engagements.
Draft correspondence such as emails and letters.
Communicate and collaborate with travel vendors regarding travel arrangements, and ensure prompt and accurate completion of travel and expense reporting.
Coordinate and manage event logistics, including hotels, food, and transportation.
Use an understanding of company operations, policies, and department functions to perform assigned duties, and work proactively and independently with minimal direction.
Create and maintain weekly updates to management to ensure performance and priorities are aligned.
Complete other project work as assigned.

Desired Qualifications

A university degree.
Handle multiple tasks simultaneously and autonomously.
Work efficiently and effectively in a fast-paced environment.
Demonstrate executive presence, maturity, and sound judgment, and maintain a high degree of confidentiality.
Use problem-solving skills to anticipate requirements proactively and identify and mitigate potential issues before they occur.
Establish and maintain organized administrative processes and systems with attention to detail.
Communicate effectively and comfortably with internal and external customers from diverse cultural backgrounds.
Willingness to work extended hours as needed.
Strong written and oral communication skills, including timely consolidation and distribution of reports, meeting agendas, minutes, and action items; writing samples are required before interview.

New Zealand Based Executive Assistant

Blackthorne Consulting · New Zealand (Remote) · Full-time · Posted 2026-09-30

Salary: unknown currency 85,000–105,000

Workplace: remote

Description

Looking for an Executive Assistant to support our executive team. Competitive salary, bonus and benefits package. Looking for an EA that can handle sensitive business communications, data and other information with professionalism, confidentiality, and discretion, and that is comfortable interacting with other EAs and executives. Looking for someone enthusiastic with a positive outlook and "can-do" attitude.

Responsibilities

Handle sensitive business communications, data and other information with professionalism, confidentiality, and discretion, both internally with employees and externally with clients and candidates.
Schedule appointments and meetings and closely maintain calendars for executive team members.
Answer phone calls, emails and take messages.
Take accurate and comprehensive notes at meetings.
Run errands as requested.
Plan travel, including flights, accommodations, and ground transportation for the CEO (business and personal travel) and executive team members.
Coordinate events, including writing and speaking engagements.
Draft correspondence such as emails and letters.
Maintain strong communication and collaboration with travel vendors regarding travel arrangements and ensure prompt and accurate completion of travel and expense reporting. Event planning including coordination and management of events logistics including hotel, food, and transportation.
Utilize strong understanding of company operations, policies, and department functions to perform assigned duties, and work proactively and independently with minimal direction.
Create and maintain weekly updates to management to ensure performance and priorities are aligned.
Other project work, as assigned.

Requirements

Required Qualifications:

NCEA Level 2
2 years of experience to include direct support of executive leader or leadership staff
2 years of experience with various software programs including MS PowerPoint, Excel, Outlook and Word.
2 years of experience coordinating domestic travel
2 years of experience coordinating/managing events including multiple 3rd party vendors, transportation logistics and other event planning requirements.

Preferred Qualifications:

University degree preferred
Handle multiple tasks simultaneously and autonomously
Work efficiently and effectively in a fast paced environment
Demonstrate executive presence, maturity and sound judgment, along with the ability to maintain a high degree of confidentiality
Strong problem solving skills including ability to proactively anticipate requirements and identify/mitigate potential issues before they occur
Detail orientated with expertise establishing/maintaining organized administrative processes and systems
Ability to effectively and comfortably communicate with internal and external customers from diverse cultural backgrounds
Enthusiastic with a positive outlook and "can-do" attitude
Willing to work extended hours as needed
Strong written/oral communications skills, including proficiency with timely consolidation and distribution of reports and meeting agendas, minutes, action items, etc. Writing samples will be required prior to interview.

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About the Company

Blackthorne Consulting

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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