Office Administrator

Reports To

Senior Director, Global Real Estate and Facilities

Role Summary

ChargePoint is looking for a proactive and organized Office Administrator to join our Amsterdam team and ensure our colleagues can make the most of every working day. You will be the go-to person for day-to-day office operations, creating a welcoming, highly functional environment that supports our mission to make the transition to electric mobility easy for everyone.

What You Will Be Doing

As the Office Administrator, you will thrive on variety and take pride in keeping things running smoothly behind the scenes. From managing the appearance of the office to handling vendor relationships and optimizing the employee experience, you will be central to our Amsterdam operations. Success in this role means maintaining a vibrant, safe, and efficient fully in-office environment where our team can do their best work.

What You Will Bring to ChargePoint

• Serveas the first point of contact for the Amsterdam office, welcoming visitors, and managing incoming calls and correspondence.
• Maintainthe overall appearance, organization, and smooth day-to-day operation of the office.
• Managefacilities and vendor relationships, including cleaning, catering, security, and maintenance services.
• Coordinateoffice move or relocation logistics and support as needed.
• Supportthe onboarding and offboarding of Amsterdam-based employees in coordination with HR and IT.
• Processincoming and outgoing mail and packages while managing office supplies, stationery, and equipment.
• Resolveemployee queries on office management matters, including hardware, travel bookings, and facilities.
• Partnerwith HR to maintain and update office policies as required.
• Leador support the end-of-year office decommission project, coordinating with vendors, facilities teams, and internal stakeholders.
• Championthe ChargePoint culture and employee experience within the Amsterdam office.
• Actas the internal point of contact for health and safety, ensuring day-to-day compliance and supporting periodic internal audits.

Requirements

• At least 2 years of work experience in an organizational or administrative support role.
• Demonstrated vendor management experience, including sourcing, negotiating, and managing supplier relationships.
• Knowledge of office administrator responsibilities, systems, and safety procedures.
• Proficiency in MS Office (MS Excel and MS Outlook in particular).
• Hands-on experience with office devices and equipment (e.g., printers, AV systems).
• Excellent time management skills with the ability to multitask and prioritize work.
• Strong attention to detail and problem-solving skills.
• Fluent in both Dutch and English (verbal and written).
• Strong organizational and planning skills in a fast-paced environment.
• A proactive and flexible team player with a creative mindset and a drive to improve processes.
• A natural communicator and people-person.

Education Requirements

• High school diploma or equivalent practical experience.

Location

Amsterdam, Netherlands — Part-Time (20 hours per week), In-Office. Working hours and days are flexible and open to negotiation (e.g., Monday to Thursday, 5 hours per day).