Executive Assistant - CEO

Job Description

Position Summary

• The Executive Assistant is responsible for all administrative duties for CEO.
• Makes administrative decisions, handles correspondence, maintains files, makes appointments, books travel and serves as liaison with the public as required.
• Handles details of a confidential and critical nature
• Conducts her/himself with the highest degree of dignity, professionalism, and interpersonal effectiveness while exercising sound judgment.

Primary Responsibilities

• Arrange complex meetings, including board meeting packages, and handle all other meeting material preparation and logistics
• Process expense reports and assist with invoices for meetings and events in a timely fashion
• Prepare presentation materials, cover/introductory letters, contracts, and other business documents
• Effectively support and back up other administrative assistants, especially for high priority meetings, deadlines and deliverables.
• Demonstrate a sense of urgency, initiative, responsiveness, and attention to detail
• Routinely handle internal and external inquiries by screening calls, answering questions, and redirecting to appropriate personnel.
• Coordinate domestic and international travel arrangements for company executives as well as advisors, consultants and other team members as necessary.
• Manage executives’ calendars, conference registration and arrangements
• Special projects and other duties as assigned

Qualifications

Knowledge, Skills, and Background Required

• Bachelor’s degree
• 1-4 years of experience preferred
• Ability to Multi-Task 
• Capable of presenting to senior leadership
• High energy level, enthusiastic, and eager to do what is necessary to be successful
• Excellent interpersonal, public presentation, written and communication skills
• Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to
• completion of required tasks
• Thorough knowledge of company operations, policies, and procedures
• Computer literacy in Microsoft Office: Windows, Excel, Word, PowerPoint
• Excellent command of English Grammar and business writing
• Ability to prioritize multiple requests based on own judgment of importance/need to the department
• Willing to work unpredictable hours and work against deadlines 

Additional Information

All your information will be kept confidential according to EEO guidelines.