Clarivate

Subscription analytics for research and IP

IP Admin Senior Analyst

Intellectual Property (IP)Confirmed live in the last 24 hours

Full-timeNoida, Uttar Pradesh, IndiaNo salary listedHybrid

About the Job

Requirements

A bachelor's or master's degree in science, commerce, business administration, computer applications, or arts, or an MBA, with a minimum 50% aggregate.
Fresh graduates from the 2025–2026 batches are eligible.
Experienced candidates must have at least 18 months of work experience in backend operations.
Be confident and proactive, with good interpersonal skills.
Work independently and efficiently with minimal or no supervision.

Responsibilities

Docket and de-docket statutory and non-statutory deadlines in the Intellectual Property Management System (IPMS), attaching relevant documents to preserve intellectual property rights.
Prioritize daily docketing and de-docketing requests and other assigned tasks agreed with the client, completing them daily to keep IPMS current and accurate.
Review patent and trademark prosecution documents from the United States and other jurisdictions received by mail or shared site, and update or create IPMS records according to standard operating procedures.
Create and update patent and trademark records in IPMS, including family linking of direct and subject-matter-related applications.
Communicate with attorneys, paralegals, law firms, foreign agents, and other stakeholders to obtain instructions and clarification.
Maintain IPMS data integrity and proactively monitor docket items to ensure all patent office and client deadlines are met.
Facilitate timely filing of patent and trademark applications and office-action responses through order letters and other required instructions.
Facilitate accurate and timely payment of patent office fees, including maintenance fees; coordinate payment instructions with clients and with annuity service providers or law firms.
Stay current on patent office guidelines and procedures and provide the team with process-related input.
Provide on-the-job training to new joiners and conduct refresher training.
Perform first-level query resolution.
Work 40 hours per week, eight hours per day over five days; overtime is paid for work beyond scheduled hours.

Desired Qualifications

Knowledge of intellectual property and experience working with different intellectual property management systems.
Good written and verbal communication skills.
Proficiency with Microsoft Office programs, including Word, Excel, and Outlook.
Strong analytical skills to comprehensively evaluate data.
Ability to perform internal and patent office audits.
Ability to perform docketing quality audits.

We are looking for someone to join our IP Admin Team at Noida. This position exists to process correspondences issued by United States Patent & Trademark office (PTO or USPTO), patent offices worldwide and the filing documents submitted in PTO during the patent & trademarks life cycle. The main purpose of the role is to review, docket, de-docket information received from PTOs, law firms, agents, and clients into Intellectual property management system (IPMS) and routing the said information to the appropriate attorneys or paralegals for action.

This is an exciting opportunity to work in the IP field where-in, self-improvement initiatives to drive client delight, building capability are added learnings.

We are the largest Intellectual Property Administrative service provider.

Experience, Education, Skills, and Accomplishments

B.Sc. / M.Sc. B.Com, BBA, BCA, BA, MBA graduates with minimum 50% aggregate
Freshers from 2025-2026 Batch
Experienced candidates should have a minimum of 18 months of work experience in Backend Operations
Confident and proactive team player, with good interpersonal skills
Ability to work independently and efficiently with minimum / no supervision.

It would be great if you also had . . .

IP Knowledge with experience to work on different IPMS' is added advantage and preferable.
Good written & verbal communication skills
Basic MS office: Proficiency in Microsoft office suite programs, including Word, Excel, Outlook, etc.
Strong analytical skills to comprehensively evaluate the data.

What will you be doing in this role?

Docketing: calendaring the statutory & non-statutory deadlines in Intellectual Property Management System (IPMS) along with relevant documents to preserve IP rights.
De-docketing: perform or close the calendared events in IPMS once the requisite action is completed or cancelled, respectively.
Prioritize daily docketing/de-docketing requests and other allocated tasks as agreed with client to complete in each day to keep IPMS current and correct.
Review patent & trademarks prosecution related documents (US & Non-US) received via mail or shared site and update / create the records in IPMS as per the standard operating procedures (SOPs).
Create and update patent & trademarks records in IPMS along with family linking of direct and subject matter related (SMR) applications.
Effective communication with Attorneys, Paralegals, Law firms, foreign agents, and other stake holders to seek instructions and clarification on certain tasks.
Maintain the data integrity of IPMS and proactively monitoring the docket to ensure that all PTO & client deadlines are met.
Facilitate timely filing of all patent and trademarks application & office action response through order letters and other required instructions.
Facilitate accurate and timely payment of all PTO fees including the maintenance fees, coordinate with client for payment instructions and coordinate with annuity service providers or law firms.
Abreast of changes in PTO guidelines and procedures and extend support to team with process related inputs.
Training: Providing OJT’s to new joiners, conducting refresher trainings.
Audits: Ability to perform internal and PTO Audits is preferred
Quality Check: Should be able perform docketing Quality audits
1st level query resolution

About the Team

The team consists of 10-15 members and is reporting to the Manager Operations.

Core process related responsibilities: IP docketing is the process of tracking deadlines related to the prosecution of patents, trademarks, and copyrights before their respective governing offices. This includes interacting with clients including external vendors - Law firms, Annuity service providers etc., Quality Auditors, IP Operations function heads, Continuous Improvement team.

Hours of Work

You will be working for works 40 hours/week (8 hrs a day; 5 days a week); you are entitled to get Overtime if you work beyond your working hours.
This is a permanent job role.

At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.

About the Company

Clarivate

Subscription analytics for research and IP

Clarivate provides subscription-based analytics platforms that cover bibliometrics, scientometrics, patent intelligence, and regulatory standards. Users access tools like Web of Science and Derwent World Patents Index to search, analyze, and report on scholarly publications, patents, and regulatory data. The company differentiates itself with an integrated suite of trusted data across academia, intellectual property, and regulatory domains, backed by long-standing brands. Its goal is to help organizations accelerate innovation and protect their intellectual assets through reliable data and regulatory insights.

Company size: 10,001+
Company stage: IPO
Headquarters: London, United Kingdom
Founded: 2016

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