File Management Specialist

Job Summary

The File Management Specialist will record and track the receipt and location of various documents and review various documents for errors and omissions while making corrections to documents or sending the documents to the appropriate co-worker for correction.

Responsibilities

• Record the receipt of and location of various documents.
• Audit documents to ensure correct information is presented.
• Send electronic, facsimile, or paper copies of documents in response to internal and external client requests for documentation.
• Transmit information or documents using a computer, mail, or facsimile machine.
• Scan documentation for electronic storage.
• Arrange to have paper-copy documentation archived in a physical document warehouse.
• Record and file corrected legal documents in accordance with applicable procedures and regulations.
• Utilize reports for efficiency in assigned work processes and to ensure weekly targets are met.
• Create and maintain computer and paper based filing and organization systems for records, reports, documents, etc.
• Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Follow all company policies and procedures; maintain confidentiality of proprietary information; protect company assets.
• Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.
• Anticipate and address owners’ service needs.
• Ensure adherence to quality expectations and standards; identify, recommend and implement new ways to increase organizational efficiency, productivity, quality, safety, and/or cost-savings.

Candidate Profile

Education/Experience

• High School diploma or G.E.D. equivalent
• Minimum of one-year related experience.
• No supervisory experience required.

Skills & Attributes

• Excellent oral and written communication skills.
• Strong problem solving and troubleshooting skills.
• Ability to seamlessly work well with others on the team and across other teams within the organization.
• Strong attention to detail.
• Ability to multitask.
• Strong time management skills.
• Basic to intermediate level usage of Microsoft office software

Physical Requirements

• Must be able to move, lift, carry, push, pull objects up to 35 pounds without assistance.

**Sign-on Bonus subject to eligibility requirements; prior workers or internal associate transfers are not eligible.

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.