Food Service & HospitalityFood & Beverage Operations Management
About the job
Requirements
A minimum of 2 years of experience in event coordination, hospitality, or a related field is required.
Venue or catering experience is strongly preferred.
Exceptional organizational and time-management skills are required, including the ability to multitask and thrive in a fast-paced environment.
Strong written and verbal interpersonal and communication skills are required for this client-facing role.
A flexible schedule is required, including availability for nights, weekends, and holidays.
Responsibilities
Serve as the primary point of contact for clients throughout the planning and execution of events.
Coordinate logistics for on-site and off-site events, including timelines, layouts, menus, rentals, and vendor details.
Conduct site tours and client meetings, offering expert advice and creative suggestions.
Reply to client inquiries in a timely and professional manner.
Manage event timelines and ensure events run smoothly from setup to breakdown.
Handle last-minute changes professionally and provide solutions.
Maintain accurate records of event details, communications, and invoices.
Support sales efforts through follow-up, upselling opportunities, and building client relationships.
Desired Qualifications
Venue or catering experience.
Description
About Us Lake Life Catering is a premier venue and catering company dedicated to creating unforgettable experiences. From weddings to corporate events and everything in between, we pride ourselves on exceptional service, creative culinary offerings, and beautifully managed events. Nestled in the heart of Lake Geneva, our team brings passion, precision, and personality to every event we host or cater.
Position Overview We’re seeking a detail-oriented, enthusiastic, and customer-focused Catering Event Coordinator to join our dynamic team. This individual will be instrumental in bringing events to life from the initial planning stages through execution. Working closely with clients, vendors, kitchen staff, and internal teams, the Catering Event Coordinator ensures that every detail is thoughtfully managed, timelines are followed, and guests leave with a lasting impression. At Lake Life Catering, we believe in crafting experiences that are as seamless as they are spectacular, and we’re looking for someone who shares that vision.
Requirements
Key Responsibilities
Serve as the primary point of contact for clients throughout the planning and execution of events
Coordinate logistics for on-site and off-site events, including timelines, layouts, menus, rentals, and vendor details
Conduct site tours and client meetings, offering expert advice and creative suggestions
Reply to client inquiries in a timely and professional manner
Manage event timelines and ensure events run smoothly from setup to breakdown
Handle last-minute changes with professionalism and a solutions-oriented attitude
Maintain accurate records of all event details, communications, and invoices
Support sales efforts through follow-up, upselling opportunities, and building client relationships
Job Requirements The ideal candidate will have a minimum of 2 years of experience in event coordination, hospitality, or a related field—venue or catering experience is a strong plus. They should possess exceptional organizational and time-management skills, with the ability to multitask and thrive in a fast-paced environment. Strong interpersonal and communication skills, both written and verbal, are essential for success in this client-facing role. A flexible schedule is a must, including availability for nights, weekends, and holidays, as our events span a variety of times and occasions.
If you’re passionate about hospitality and want to be part of a team that creates extraordinary memories for our guests, we’d love to meet you!