Training Grants Coordinator

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

UCI is a growing, dynamic, top-tier research university, the youngest member of the prestigious Association of American Universities (AAU) and routinely ranked among the nation's top 10 public universities. The Charlie Dunlop School of Biological Sciences is one of the largest schools at UCI, serving over 5,000 undergraduate and graduate students. The Research Administration and Development (RAD) Unit is a centralized unit within the Dean's Office that provides Research Development, Pre-Award, and Post-Award services to Dunlop School researchers.

Your Role on the Team

The Training Grants Coordinator supports proposal development and manages the day-to-day programmatic administration of training and research education grants jointly supported by the Charlie Dunlop School of Biological Sciences and the School of Medicine. The portfolio includes, but is not limited to, NIH Institutional Training Grants (such as T32), NIH Research Education Program Grants (R25), NSF Research Traineeship awards, Department of Education Graduate Assistance in Areas of National Need awards, California Institute for Regenerative Medicine training grants, and other federal, state, and foundation-funded training programs. The incumbent works with training grant faculty and staff to assemble data tables and supporting documents for applications and coordinates trainee recruitment, selection, appointment, onboarding, reappointment, and termination processes. The Coordinator maintains required trainee and program records, supports sponsor reporting, and monitors compliance with sponsor, institutional, and award requirements. The position works closely with faculty Program Directors, preceptors, trainees, post-award financial analysts, research development staff, human resources, payroll, academic departments, and other campus partners. The Coordinator serves as a primary liaison among faculty, trainees, administrative units, funding agencies, and partner institutions and supports workshops, symposia, conferences, career development activities, and other award-required programming. The Coordinator also develops and maintains standard operating procedures and tracking systems to promote consistent, efficient, and compliant training grant administration.

What It Takes to be Successful

Required:

• Knowledge of federal and state grant regulations, sponsor requirements, progress reporting, and compliance requirements applicable to training and research education awards.
• Knowledge of major research funding agencies and training mechanisms, including NIH, NSF, the U.S. Department of Education, and CIRM.
• Ability to interpret and communicate sponsor, institutional, and award policies and requirements to faculty, trainees, and administrative partners.
• Excellent organizational and time-management skills, including the ability to manage multiple awards, competing deadlines, detailed records, and recurring reporting requirements.
• Strong written, verbal, and interpersonal communication skills and the ability to interact professionally and collaboratively with faculty, staff, students, postdoctoral scholars, and external partners.
• Demonstrated attention to detail and accuracy in grant administration, compliance tracking, data management, and financial coordination.
• Ability to exercise independent judgment, maintain confidentiality, work independently and collaboratively, and provide responsive customer service.
• Proficiency with spreadsheet, database, grant management, data tracking, and financial reporting applications; aptitude for learning new systems.
• Familiarity with budgeting, financial reporting, and pre-award and post-award research administration.
• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 3 years of experienceGrant administration, research administration, program administration, or project management, preferably in an academic or research environment.
• A minimum of 1 year of experienceExperience with NIH training and education grants, including T32, F31, and R25 mechanisms, and familiarity with GAANN, NSF NRT, CIRM, or comparable programs.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization