RemoteRemote position; approximately 90% or more travel to client locations. Other listed U.S. locations are not stated as additional remote work locations.
Project & Program ManagementProject Management
No H1B Sponsorship
About the job
Requirements
An associate or bachelor's degree in Business Administration, Management, or a related field, or equivalent experience, and/or 1–3 years of administrative or project support experience.
Strong organizational and documentation management skills.
Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
Strong communication and interpersonal skills.
High attention to detail and accuracy.
Successful completion of a background check, including pre-employment drug screening.
Must be a U.S. citizen, permanent resident, or otherwise eligible to work in the United States.
Responsibilities
Maintain and organize project documentation, records, and filing systems.
Support project managers with scheduling, reporting, and coordination tasks.
Prepare and distribute project reports, dashboards, and status updates.
Track project milestones, deliverables, and deadlines.
Coordinate meetings, including logistics, agendas, and meeting minutes.
Assist with budget tracking, invoicing, and expense reporting.
Ensure compliance with internal processes, standards, and documentation requirements.
Manage communication between stakeholders, vendors, and internal teams.
Support onboarding of project team members and maintain resource records.
Perform other duties as assigned.
Provide administrative and operational support to project teams, ensuring documentation, reporting, and coordination processes are executed efficiently.
Desired Qualifications
Experience supporting projects in construction, engineering, IT, or data centers.
Familiarity with project management or document control systems such as SharePoint or Procore.
Basic understanding of project lifecycles and workflows.
About Us
Apollo is a Mission-Critical Infrastructure Engineering, Construction, Commissioning, and Operations Support Services Company. We serve mission-critical industries globally with commissioning, emergency response, operations support, and owner's representative services. Apollo is currently executing projects in multiple states in the United States, in Canada and Brazil.
Since our inception, we have built a commissioning firm based on trust, one relationship at a time. We hire the best people who can handle critical systems, love challenges, and thrive in a dynamic environment. We focus on understanding each client's needs and are relentless in meeting them.
Location
Multiple U.S. Locations – Atlanta, GA; Ashburn, VA; Chicago, IL; Phoenix, AZ; Columbus, OH; Portland, OR; Jackson, MS
Job Description
We are seeking skilled and motivated professionals of all experience levels to join our team as Project Administrator. The Project Administrator provides administrative and operational support to project teams, ensuring documentation, reporting, and coordination processes are executed efficiently. This role plays a key part in maintaining organization, compliance, and communication throughout the project lifecycle.
This is a remote position, but may require approximately 90% or more travel to various client locations.
Education
Associate or Bachelor’s degree in Business Administration, Management, or related field (or equivalent experience) and/or 1–3 years of administrative or project support experience
Key Responsibilities
Maintain and organize project documentation, records, and filing systems
Support project managers with scheduling, reporting, and coordination tasks
Prepare and distribute project reports, dashboards, and status updates
Track project milestones, deliverables, and deadlines
Coordinate meetings, including logistics, agendas, and meeting minutes
Assist with budget tracking, invoicing, and expense reporting
Ensure compliance with internal processes, standards, and documentation requirements
Manage communication between stakeholders, vendors, and internal teams
Support onboarding of project team members and maintain resource records
Other duties as assigned.
Required Qualifications
Strong organizational and documentation management skills
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Excellent communication and interpersonal skills
High attention to detail and accuracy
Preferred Qualifications:
Experience supporting projects in [industry—e.g., construction, engineering, IT, data centers]
Familiarity with project management or document control systems (e.g., SharePoint, Procore)
Basic understanding of project lifecycles and workflows
Prerequisites for Employment
Successful background check, including pre-employment drug screening
US citizens, permanent residents or any candidate with eligibility to work in the US
What We Offer
Apollo offers its employees a full benefits package, including:
Health and wellness plans (medical, dental, vision, life, disability)
Flexible spending accounts
Paid time off, holidays, and more
Paid parental leave
401K plan with immediate match benefits
Employee assistance programs
Tuition reimbursement programs
Employee discount programs
Apollo challenges the brightest, most talented, and driven individuals in the industry by providing an environment that embraces initiative, diversity, and achievement. We are anEqual Employment Opportunity, Affirmative Action employer supporting women, minorities, veterans and people with disabilities. We participate in the Department of Homeland Security E-Verify program.