Administrative Assistant - Center for Complex Medicine

Description

UT Hospitalists (Center for Complex Medicine) is seeking enthusiastic and qualified applicants for a full-time Administrative Assistant to join our team.

UT Hospitalists and the Center for Complex Medicine are seeking an organized, dependable, and proactive Administrative Assistant to support the leadership team. This position coordinates meetings and communication, maintains key administrative processes and department resources and assists with selected projects and reporting. 

The ideal candidate must be able to work independently with little supervision, be well organized, flexible, proactive, resourceful, self-motivated, and efficient. They must have expert written and verbal communication skills and strong decision-making ability.

Responsibilities Include but are not limited to:

• Coordinates calendars and meetings, including scheduling, room reservations, agendas, materials, minutes and follow-up
• Track action items, deadlines, committee schedules, and other recurring department responsibilities for the administrative team
• Coordinate department communications and reminders for physicians, APPs, administrative staff, and hospital partners
• Maintain shared documents, Teams/SharePoint/OneDrive files, calendars, policies, contact lists, and other resources
• Support routine data tracking and reporting and assist with preparation proofreading of presentations, reports, and meeting materials
• Coordinate staff meetings, lunch & learns, leadership retreats, town halls, recognition activities and other department events
• Support selected projects by organizing information, timelines, assignments, and follow-up; help improve and standardize recurring processes
• Provide general administrative support and cross-coverage for the office as needed

Why You’ll Love Working with Us

• Monday–Friday schedule — enjoy evenings and weekends free
• Full benefits package, including PTO, Sick Leave, Medical, Dental, Vision, STD, LTD, Life Insurance, and a 401(k) with company match and immediate vesting
• A positive, team-focused environment where your skills and contributions truly matter
• Work alongside providers who value teamwork, communication, and quality patient care

Requirements

Required Qualifications:

• Experience providing administrative support in a fast-paced environment
• High emotional intelligence and a pleasant demeanor with exceptional interpersonal skills
• Accepts and adjusts quickly to constructive feedback
• Able to take initiative while working with minimal oversight
• High level of professionalism with the ability to maintain sensitive and confidential information
• Comfortable coping with constant interruption
• Physically able to manage interruptions several times throughout the day
• Organized, detail-oriented, and able to manage multiple complex tasks
• Proficiency in Microsoft Office applications (Outlook, Power Point, Excel and Word)