MacPhail Center for Music

Provides structured community music education

Accounting Specialist

Accounts Payable/ReceivableConfirmed live in the last 24 hours

Full-timeMinneapolis, MN, USA$24.46 - $28.62 /hrIn-person

About the Job

Requirements

An associate or bachelor's degree in accounting, finance, or a related major, or comparable work experience, is preferred.
Three or more years of accounting or finance experience are required.
Experience with general ledger software is required; Sage Intacct and third-party software for credit cards and invoice processing are preferred.
Proficiency with Microsoft Excel, Outlook, and Word is required.
Commitment to equity and inclusion practices is required.
Ability to work independently and manage multiple priorities is required.

Responsibilities

Manage incoming invoices, including approvals and weekly payment processing.
Generate and monitor the accounts payable aging report.
Monitor ongoing contract expenses and make appropriate payments.
Manage credit card processes with cardholders and post entries to appropriate accounts.
Process expense reports and manage employee reimbursements.
Administer the RAMP company credit card system, including monthly reconciliations and employee training.
Manage cash receipts, make bank deposits, and record and reconcile deposits.
Monitor and prepare community partnership contracts, recognize associated revenue, manage invoices, and prepare monthly reports.
Generate and process instrument and space rental contracts.
Reconcile incoming contract payments to ensure they are accounted for and properly posted.
Monitor accounts receivable aging and follow up on past-due amounts.
Assist with year-end audit preparation, filing 1099 forms, and other reporting requirements.
Process in-kind donations.
Open mail and route it to appropriate parties.
Maintain records retention and documentation processes.
Respond to questions regarding expenses.

Desired Qualifications

Non-profit experience is preferred.
Sage Intacct experience is preferred, as is experience with third-party software for credit cards and invoice processing.

TITLE: Accounting Specialist
REPORTS TO: Chief Financial Officer
STATUS: Non-Exempt; Full-Time, 40 Hours/Week
LOCATION: Minneapolis, Onsite
COMPENSATION: $24.46 - $28.62 per hour; Benefit-Eligible

Job Summary
The Accounting Associate is responsible for supporting MacPhail Center for Music in accounts payable, receivable, and collections in addition to general finance department support. This role maintains accurate financial records and ensures compliance with internal and external regulations. Additionally, the Accounting Associate provides a positive experience for employees and customers in all Finance interactions.

RESPONSIBILITIES & ESSENTIAL FUNCTIONS
Accounts Payable

Manage incoming invoices including approvals and weekly payment processing
Generate and monitor the aging report
Monitor on-going contract expenses and make appropriate payments
Manage credit card processes with MacPhail card holders and post entries to appropriate accounts
Process expense reports and manage reimbursement for employees
Administer the company credit card system (RAMP), including monthly reconciliations and employee training

Accounts Receivable and Collections

Manage all cash receipts, make bank deposits, and record and reconcile deposits
Monitor and prepare community partnership contracts, recognize associated revenue, manage invoices and prepare monthly reports
Generate and process instrument and space rental contracts
Reconcile incoming contract payments to ensure all are accounted for and properly posted
Monitor accounts receivable aging and follow up on past due amounts

Finance Department Support

Assist with year-end audit preparation, filing 1099 forms, and other reporting requirements
Process in-kind donations
Open mail and route to appropriate parties
Maintain the records retention and documentation process
Respond to any questions regarding expenses

QUALIFICATIONS

Commitment to equity and inclusion practices
Associate or bachelor’s degree in accounting, finance, or related major, or comparable work experience, preferred
3+ years accounting or finance experience; non-profit experience, preferred
Experience with general ledger software, Sage Intacct preferred as well as 3^rd party software for credit cards and invoice processing
Proficiency with Microsoft Excel, Outlook, and Word
High level of efficiency and attention to detail
Positive attitude and strong professionalism
Strong verbal and written communication skills
Ability to work independently and manage multiple priorities

About the Company

MacPhail Center for Music

Provides structured community music education

MacPhail Center for Music provides music education across 35 instruments at 132 locations in the Twin Cities and statewide, serving about 16,000 students each year. It runs structured lessons and programs taught by a faculty, using integrated learning technology to support learners with varying backgrounds and abilities. The organization positions itself by offering broad access to high-quality music learning through a large regional network, a diverse instrument catalog, and a focus on outcomes rather than just instruction. Its goal is to transform lives and communities through exceptional music learning by helping students achieve successful outcomes through accessible programs and skilled teaching.

Company size: 51-200
Company stage: Grant
Total funding: $70K
Headquarters: Minneapolis, MN
Founded: 2002

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