Personal Assistant

Job Description

13 Month Contract Role – Starting Late January 2027 – Part-time Wednesday to Friday

Providing support for Domain Leaders in our Product Division, you will be a business partner and a key part of the Product Leadership Team. We're looking for a highly capable team member who loves working both independently and collaboratively to support the needs of your directors and the broader team whilst also working closely with other Personal Assistants.

You will work with team members to understand their needs, managing business priorities and timeframes, whilst maintaining positive relationships. You are able to see the bigger picture and your first challenge will be to learn about SEEK and the role of Product.

You will be working closely with another Personal Assistant in a Job Share set up, with a crossover day (Wednesday). Your working days will be Wednesday, Thursday & Friday (with two of these in the office).

Responsibilities 

• Extensive diary management for complex calendars, ensuring time is well structured according to priorities
• Coordinating internal and external meetings across multiple time zones
• Preparing meeting agendas, presentations and calendar events
• Filtering emails and serving as the primary point of contact for your directors
• Handle confidential and sensitive information with a high level of integrity
• Curiosity for AI tools and emerging technologies, with a willingness to challenge existing ways of working and share learnings across the Admin team
• Coordinating and executing on the ground, onsite/offsites and team events for large teams
• Reconciling expenses and invoices

Qualifications

• Experience supporting senior leaders, in a similar PA role or in a team coordinator, project management or business administration role, including diary management, coordinating cross-team ceremonies, and expense management
• Able to handle and prioritise multiple and disparate tasks in a constantly evolving environment where adaptability is critical
• A positive, helpful, can-do demeanour with a strong sense of collaboration and flexibility
• Strong influencing skills and the ability to effectively handle team member expectations
• Curiosity for AI/new tools and process improvement
• Strong written and verbal communication skills, interpersonal and negotiation skills
• Advanced Microsoft 365 Suite & Zoom skills and a quick learner who is able to easily pick up other platforms.

Do these behaviours resonate with you?

• Trustworthy (a vault) — you’ll have full diary and inbox access and be privy to sensitive and confidential information. Integrity is non-negotiable in this role
• Good judgement —  able to apply your understanding of your stakeholders' dynamic context to make good prioritisation choices and decisions, asking for assistance only when required
• Relationship-oriented — you build genuine trust across the team, the Product PA community, and the broader organisation. You influence through relationships, not hierarchy
• Organised — excellent at time and project management; clear systems, composure under pressure, and the ability to manage multiple tasks at once
• Eye for detail — strong attention to detail and accuracy, especially when it counts most (travel logistics, timing, and the details others miss)
• High customer service orientation — highly responsive, with strong interpersonal and communication skills
• Assertive and proactive — you don’t wait to be asked. You anticipate, plan ahead, challenge where needed, and close the loop
• Tech-curious — a hunger and desire to always be learning, particularly in a technology context, with an openness to AI and emerging tools
• Team player — proactively seeks opportunities to help others and lifts the team around them; goes above and beyond to get the job done
• Brings energy and lightens the load — you read the room. You know when to keep things light, bring warmth and fun to the team, and make the environment a better place to be, without making it about you
• Lives and breathes our values — open and inclusive to all members of the team; supports them as equals
• Flexibility — doesn’t get frustrated by shifting priorities; embraces new ways of working and adapts quickly
• Passion — we encourage people to bring their passions and authentic selves to work

Additional Information

At SEEK we offer:

• Support of flexible working, including a mix of office and work from home days depending on your role.
• SEEK is committed to operating sustainably and is preparing for the impacts of climate change and the transition to a low-carbon future, and is working to minimise its environmental impacts which includes a long-term emissions reduction target of net zero by FY2050
• SEEKer Support, a confidential service that offers employees up to six sessions with a mental health professional of your choice
• Access to a wide range of discounts on things such as health insurance, fitness, food, travel, accommodation plus many more
• Frequent events including sports days, annual Christmas party, hackathon, and trivia
• Casual dress – every day

At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with diverse backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable mindset but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.

Should you require any specific support or adjustments throughout the recruitment process and beyond, please advise us and we will be happy to assist.

For this role, only those candidates with the eligible right to work will be considered.

At SEEK, we may use AI tools to support parts of the hiring process, including reviewing applications or assessing responses. These tools are designed to assist our hiring teams, not replace human judgment. All hiring decisions are made by people. If you’d like more information about how your information is managed during recruitment, please contact the Talent Acquisition Team.

SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.