Allied Universal

Largest private security services provider

Onboarding Specialist - Security Services Provider

HR Operations & CoordinationUpdated on Nov 5

Full-timeSouth Portland, ME, USA$22.50 /hrIn-person

About the Job

Requirements

A high school diploma or equivalent is required.
Prior work experience in a professional administrative environment is required.
The candidate must be able to focus and multitask in a busy environment.
The candidate must be able to handle stressful situations calmly and professionally.
The candidate must have effective management skills to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels.
The candidate must be highly proficient and fully functional in Microsoft Office applications and able to use available office management technology effectively.
The candidate must be able to take initiative, prioritize multiple competing assignments, and manage deadlines effectively.

Responsibilities

Prepare daily for New Employee Orientation (NEO) and ensure the classroom has required materials and tools, including welcome packets, drug test kits, Chromebooks, headphones, and pay cards.
Proctor New Employee Orientation, review the welcome kit, verify Form I-9 documents, and administer drug tests.
Initiate onboarding documents through the applicant tracking system, such as iCIMS.
Complete the employer section of Form I-9 documents.
Update iCIMS and ensure all required iForms are complete.
Advance new hires in WinTeam by updating required fields, entering compliance codes, and entering direct deposit information.
Ensure each new hire completes orientation, including three lessons and the final exam.
Enter rehires into WinTeam and update employee information in the system.
Manage applicants in the post-offer process for an assigned area and advance them through the required onboarding steps.
Schedule onboarding and New Employee Orientation for new applicants by reviewing completed background screening and “Ready for NEO” statuses in iCIMS and DOMO.
Contact candidates by phone, text, and email to confirm orientation availability and send confirmation emails through iCIMS.
Review DOMO and ensure applicants are progressing through the statuses.
Update iCIMS statuses through the person profile once an applicant is scheduled.
Post New Employee Orientation to On-the-Job Training (OJT).

Desired Qualifications

A college degree in business, human resources, or a related field of study is preferred.
Human resources or recruiting experience is preferred.
Experience using iCIMS or another applicant tracking system is preferred.
Experience using WinTeam or another human resources information system is preferred.
Experience using DOMO or another business intelligence tool is preferred.

Overview

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Job Description

Allied Universal® is hiring a Onboarding Specialist for our local branch located in South Portland, Maine.

Position Is: Full Time
Workdays Available: Monday through Friday
Work Shift: Morning/Afternoons
Pay Rate: 22.50 / hour

The Onboarding Specialist will be the primary proctor of the New Employee Orientation (NEO), the first introduction to the new hire at Allied Universal. The role is designed to set the tone for the security professional experience. It is also the first phase of the Security Professional Onboarding and Development program

RESPONSIBILITIES:

Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests
Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
Complete employer section of Form I-9 documents
Update iCIMS – ensure all required iForms are complete
Advance new hire in WinTeam (WT)

Update required fields in WT
Enter compliance codes
Enter direct deposit

Ensure orientation is completed by new hire (3 lessons and final exam)
Enter rehires into WT; update employee information in WT
Manage applicants in the post-offer process for an assigned area, advance applicants through the steps required for onboarding
Schedule Onboarding and New Employee Orientation (NEO) for new applicants by reviewing completed background screening (Backgrounds Complete) and “Ready for NEO” statuses in the Applicant Tracking System (iCIMS) and business intelligence tool (DOMO)
Contact candidates via phone, text, and email to confirm dates available for Orientation and send confirmation email to applicant via iCIMS
Review DOMO and ensure applicants are moving through the statuses
Update iCIMS statuses once applicant is scheduled via person profile
Post NEO to On-the-Job Training (OJT)

QUALIFICATIONS:

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

College degree in business, human resources, or related field of study
Human resources and/or recruiting experience
Experience using iCIMS or other Applicant Tracking System
Experience using WinTeam or other Human Resources Information System
Experience using DOMO or other business intelligence tool

BENEFITS:

Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

Requisition ID

2026-1713370

About the Company

Allied Universal

Largest private security services provider

Allied Universal is a large security and facilities services provider that protects people and property at client sites. Its offerings include on-site security guards, mobile patrols, risk assessments, and janitorial and facilities support, delivered by trained staff with supporting technology. The company stands out for its massive scale and wide footprint, created by merging AlliedBarton with Universal Services of America and later acquiring G4S to become the world’s largest private security provider. Its goal is to be the leading fully integrated security and facilities partner for customers across North America and beyond.

Company size: 10,001+
Company stage: Not listed
Total funding: Not listed
Headquarters: Irvine, CA
Founded: 1957

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