Recruiting & Employee Services Administrator
About the job
- Some experience in recruiting, customer service, administration, or another role involving regular contact with people.
- Strong organization, accurate recordkeeping, and ability to keep multiple candidates and deadlines moving.
- Clear communication with tradespeople, candidates, supervisors, and office colleagues.
- Discretion with personal information and sound judgment about when to escalate a question.
- Comfort with Outlook, Excel, and Teams, and willingness to learn Asana, Pipedrive, and recruiting and scheduling tools.
- Actively source candidates through job boards, approved outreach, referrals, and existing candidate records, and build a pipeline for current and upcoming hiring needs.
- Post and refresh approved vacancies, review applications, and identify candidates against agreed hiring criteria.
- Conduct initial screening calls, document experience and availability, and refer suitable candidates to the Employee Services Coordinator.
- Arrange interviews and reference checks; keep candidates informed, follow up promptly, and help prevent strong applicants from leaving the process.
- Maintain accurate candidate records and recruiting trackers in company systems, and flag hiring gaps, stalled applications, and decisions needed.
- Assist with approved offer documents, new employee paperwork, and first-day arrangements; hiring decisions and employment terms require management approval.
- Maintain authorized employee files, forms, contact details, and administrative trackers with care and discretion.
- Prepare correspondence, arrange meetings, support office administration, receive routine requests, and track follow-up with the appropriate owner.
- Help schedule field employee reviews, collect completed forms, and track review dates and agreed actions under the Coordinator’s direction.
- Assist the Manager of Health and Safety with training bookings, certificate collection, reminders, and record updates.
- Support the Dispatcher with records and contact information, learn the scheduling process, and provide assigned backup.
- Help collect information for payroll, timekeeping, and benefits inquiries, and route questions to the responsible staff.
- Raise competing deadlines, missing information, and overdue actions promptly; the senior management team sets priorities across recruiting and group support.
- During assigned dispatch coverage, prioritize accurate assignments and timely communication, coordinating recruiting coverage and follow-up with the senior management team.
- Recruiting experience is an asset.
- Experience in skilled trades, industrial contracting, or construction is an asset.
- Education in human resources, business, or office administration is helpful.
About the company
Bullet Trade Services is an industrial services and millwrighting contractor serving Ontario from London to Toronto. It provides industrial maintenance solutions and a diverse project portfolio, performing hands-on services to keep facilities running. The company’s work centers on skilled trades, equipment installation, alignment, and preventive maintenance, delivered through a team-based approach that applies precision, safety, and reliability on site. What sets Bullet Trade Services apart is its prominence in the province, a steady track record, and the trust it has built with clients through consistent, high-quality maintenance and execution across a wide range of projects. The company’s goal is to be a dependable, go-to partner for industrial maintenance and millwrighting needs, helping clients minimize downtime and extend equipment life by delivering dependable services across Ontario.
Company Size
11-50
Company Stage
N/A
Total Funding
N/A
Headquarters
Puslinch, Canada
Founded
2008
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Simplify's Take
What believers are saying
- Bullet's August 2026 website says it covers Waterloo, Cambridge, Guelph, London, Brantford, Brampton, Burlington, and the GTA.
- Indeed showed active hiring on September 2, 2026, including welders, electricians, and project managers.
- A August 2026 job post said Bullet was expanding for significant new and upcoming work.
What critics are saying
- Bullet runs a labor-heavy model; open roles in Puslinch, Guelph, Toronto, and Huntsville signal staffing strain.
- Snowdon Partners bought Bullet in 2023; integration friction can distract management and slow execution.
- A few large industrial clients can unwind fast; losing one anchor account threatens project flow and cash generation.
What makes Bullet Trade Services unique
- Founded in 2008, Bullet bundles millwrighting, electrical, fabrication, and machine moving across Ontario.
- Bullet serves hundreds of customers across automation, food, packaging, plastics, chemicals, and mining.
- Its apprenticeship program and ticketed-trades hiring pipeline create a sticky labor advantage in Ontario.
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Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance