Degree-level education or equivalent, or currently pursuing a degree.
Proven experience in roles involving logistics, organization, or travel.
Office or administration experience.
Proficiency in information technology systems, including Outlook and Microsoft Office, especially Excel.
Ability to uphold appropriate relationships and personal boundaries with children and young people.
Fluent written and spoken English.
Must be eligible to work in the European Union.
Commitment to safeguarding the welfare of children and young people.
All curriculum vitae gaps must be satisfactorily explained.
Proof of identity and qualifications, if applicable, is required.
A clear criminal record check and references must be provided before signing the contract.
Employees must comply with the company Code of Conduct and all applicable local policies and operating procedures relating to academic, welfare, and safeguarding matters.
Employees must comply with all Health and Safety arrangements, including control measures resulting from risk assessments and completion of relevant training.
Responsibilities
Promote and safeguard the welfare of all students under your care and those with whom you interact.
Inspire, manage, and lead a team committed to students’ development and welfare.
Ensure correct implementation and follow-up of Welfare and Health and Safety systems under guidance from the Centre Manager and Head Office.
Maximize student and group leader satisfaction by ensuring their experience meets or exceeds expectations.
Create and maintain an allocation spreadsheet, assigning students to maximize occupancy and keeping the file up to date.
Maintain and submit weekly records of meal provisions, room allocations, occupancy, and accounting for the Centre.
Ensure accommodation cleanliness standards are maintained and report maintenance issues to staff.
Regularly inspect rooms, minimize damage, and report damage to the Centre Manager and Group Leaders.
Handle accommodation complaints and problems raised by students, Group Leaders, parents, and agents.
Oversee and supervise individual students who are not part of a group.
Ensure students’ dietary, medical, religious, and cultural needs are met.
Update notice boards in the Centre.
Assist with student arrivals and departures as needed and requested by the Centre Manager.
Support other managers and carry out other operational or campus duties as assigned or requested by the Centre Manager.
Work six days out of seven, with one day off per week; maximum weekly hours are specified in the offer letter.
Work residentially, as all management roles are residential.
Desired Qualifications
Valid First Aid Certificate.
Safeguarding Level 1 and 2; the company will provide the necessary courses if not already held following successful selection.
Previous experience working with young people.
Experience managing a summer school environment.
Knowledge of Malta.
Knowledge of any language other than English.
Exceptional leadership and motivational skills.
Excellent communication and interpersonal abilities.
Strong organizational and planning skills.
Ability to solve complex problems and manage challenging situations.
Ability to work under pressure, multitask, prioritize, and meet tight deadlines.
Positive attitude toward maintaining authority and discipline.
High attention to detail.
Join our winning team of global superstars in summer 2026
Embassy Summer, under its parent company EC English, offers award winning summer vacation programmes for young people across multiple locations in the UK, USA, Canada, Malta, Spain, UAE & South Africa. Students learn English whilst immersing themselves in the local culture and surroundings. Our programmes are a combination of language classes, exciting excursions and fun-filled sporting, creative and social activities.
From its humble beginnings in Hastings over four decades ago, Embassy Summer has today evolved in to a globally recognised and trusted brand. Our vision is to help our students succeed in a global community. We love bringing our young learners from around the world together through a common language and building global connections.
Position Summary: The Hall Manager is responsible for the efficient management of all facets of accommodation in Centre; this includes allocation (to regulatory standards of Welfare), damage inspections/reporting and accurate record keeping of occupants.
Promote and safeguard the welfare of all students under your care and those you interact with.
Inspire, manage, and lead a team committed to students' development and welfare.
Ensure the correct implementation and subsequent follow ups of the Welfare and Health & Safety systems under guidance from the Centre Manager and Head Office.
Maximise student and group leader satisfaction by ensuring their experience meets or exceeds expectations.
Specific duties include:
Create the allocation spreadsheet, allocating students by maximizing the occupancy, and keeping the file up to date.
Maintain & submit weekly records of meal provisions, room allocations, occupancy and accounting for your Centre.
Ensure that standards of cleanliness are kept up by the accommodation provider, reporting any maintenance issues to the staff.
Undertake regular inspections of all rooms and to ensure damage is kept to a minimum and reported to the Centre Manager and Group Leaders when found.
Deal with any complaints or problems relating to accommodation from students, Group Leaders, parents and agents.
Oversee the care and supervise of individual students (those not part of group).
Ensure all students' dietary, medical, religious, and cultural needs are met.
Update notice boards in the Centre.
Assist with student arrival and departures at Centre as needed and requested by the Centre Manager.
Support other managers and carry out other operational/campus duties as assigned or requested by the Centre Manager.
Organisational Compliance:
The job holder will be expected to operate in accordance with the company’s Code of Conduct, and any local policies and operating procedures relating to academic, welfare and safeguarding matters.
Employees are required to comply fully with all arrangements in place related to Health and Safety, including implementation and compliance with control measures resultant from risk assessments and engagement with, and completion of, any relevant Health and Safety training.
Education Required:
Degree-level education or equivalent (or currently pursuing).
Valid First Aid Certificate (desirable).
Safeguarding Level 1 and 2 (desirable – if not in possession, Embassy Summer will provide the necessary courses upon successful selection).
Experience Required:
Proven experience in roles involving logistics, organization, or travel.
Office/administration experience.
Proficiency in IT systems, including Outlook and MS Office (especially Excel).
Experience Desired:
Previous experience working with juniors.
Experience managing a summer school environment.
Knowledge of Malta.
Personal Attributes:
Exceptional leadership and motivational skills.
Excellent communication and interpersonal abilities.
Strong organizational and planning skills.
Ability to solve complex problems and manage challenging situations.
Ability to work under pressure, multi-tasking, with the ability to prioritize and meet tight deadlines.
Uphold appropriate relationships and personal boundaries with children and young people.
Positive attitude toward maintaining authority and discipline.
High attention to detail.
Fluent in written and spoken English (knowledge of any other languages is considered advantageous).
Eligibility and Safe Recruitment:
Must be eligible to work in the EU.
Commitment to safeguarding the welfare of children and young people.
All CV gaps must be satisfactorily explained.
Proof of identity and qualifications (if applicable) required.
Clear Criminal Record Check and references must be provided before signing the contract.
6 days out of 7 (1 day off per week). Maximum weekly hours will be detailed in the Offer Letter.
All management roles are residential.
Remuneration:
Accommodation and full board provided in addition to a competitive weekly salary, based on the size of the centre and experience. This will be discussed at the time of the interview.
Accommodation is provided from the night before your first working day until the night of your last working day.
Embassy Summer does not cover costs for flight tickets and airport transfer to/from the accommodation.
Equality and Diversity:
Equality and diversity are at the heart of everything we do. Our learning opportunities are open to everyone, regardless of their background and circumstances, and we apply the same standards to the staff we employ.